Virtual Assistant supporting BOLD Magazine’s fashion, lifestyle, culture, and technology publication. Managing editorial coordination, administrative systems, social media, and partnership research remotely.
About the role
- Executive Assistant supporting Entreflow, a Canadian consulting firm serving startups and high-growth companies. Coordinating leadership operations, onboarding, projects, and administrative automation remotely.
Responsibilities
- Provide administrative and organisational support to the leadership team
- Coordinate calendars, meetings, reporting, presentations, and day-to-day priorities
- Coordinate internal and external meetings, prepare agendas and materials, track follow-ups, and complete action items
- Support Sales and Marketing with blog reviews, content coordination, and social media posts
- Liaise with vendors, service providers, and external partners
- Coordinate purchases, subscriptions, renewals, and other administrative requirements
- Maintain company records, documentation, files, and administrative systems
- Support new hire onboarding, including equipment, systems, and processes
- Improve administrative processes, systems, and workflows
- Own additional administrative priorities and special projects
- Coordinate internal projects from planning through completion
- Track timelines, deliverables, stakeholders, and follow-ups
- Anticipate needs and proactively support the leadership team and wider organisation
- Investigate, validate, and execute automation methods to improve efficiency
Requirements
- 3+ years of administrative, office coordination, or executive support experience
- Proven track record of successfully working remotely
- Prior experience working in a startup or fast-paced environment
- Ability to manage shifting priorities and triage issues
- Entrepreneurial spirit and genuine desire to support a growing business
- Highly organised with strong attention to detail
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities effectively
- Tech-savvy and eager to leverage technology and automation
- Ability to take ownership of automation projects
- Strong problem-solving skills and ability to think independently
- Ability to find and implement creative solutions
- Proactive and resourceful, with ability to anticipate needs and take initiative
- Growth mindset and willingness to take on increasing responsibility
Benefits
- Everyone gets their birthday off
- 3 weeks of vacation to start, 4 weeks after the first year
- 1:1 mentoring, coaching and succession planning with their manager
- Biannual reviews
- Formal and informal education covered
- 100% remote work environment in Canada
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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