Executive Assistant coordinating confidential administration for Manitoba Public Insurance’s President and Executive team. Managing schedules, workflows, correspondence, and Executive Committee meetings onsite in Winnipeg.
About the role
- Executive Assistant partnering with Growthub’s Founder to systemize creative-agency operations. Building SOPs, automations, and AI workflows while managing priorities, projects, and executive support.
Responsibilities
- Shadow the Founder’s daily work, including calls, reviews, planning, and client and team communication
- Identify recurring tasks and decisions and document them as SOPs, checklists, and templates
- Hand off documented processes to the team and ensure they are followed
- Build automations across project management, documentation, Slack, email, CRM, and forms
- Design and test AI workflows using Claude, ChatGPT, and similar tools
- Maintain and improve a library of prompts, automations, and workflows
- Track the Founder’s priorities, projects, and deadlines
- Follow up with the team to ensure tasks and deadlines do not slip
- Prepare agendas, take meeting notes, and convert meetings into assigned action items with owners and dates
- Manage the Founder’s calendar, inbox triage, and day-to-day administration
- Coordinate handovers and shared tasks with the part-time assistant
Requirements
- 2+ years running projects, timelines and multiple stakeholders
- Agency experience is a must: experience in or with a creative, marketing or advertising agency
- Excellent written and spoken English
- Available full time during US Eastern Time (ET) business hours
- Hands-on with AI tools and comfortable experimenting with new ones
- Strong process mindset; able to document, simplify and improve work processes
- Highly organized, proactive and comfortable working directly with a fast-moving founder
- Reliable internet connection and a quiet workspace
- Experience with automation platforms such as Zapier, Make or n8n (nice to have)
- Familiarity with Notion, Slack, Google Workspace and similar tools (nice to have)
- Exposure to video, ad or content production workflows (nice to have)
- Previous EA or chief-of-staff experience supporting a founder or executive (nice to have)
- CV or LinkedIn profile
- Short note on an agency worked with and a process built or improved
- Example of using AI or automation to save time at work
- 2-minute Loom or voice recording introducing yourself in English
Benefits
- Full-time employment
- Remote work worldwide
- Availability during US Eastern Time (ET) business hours
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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