Executive Assistant supporting two iA Financial Group vice presidents in financial services. Coordinating executive operations, governance meetings, communications, and cross - team administration.
EC
Executive Assistant
Posted 17 hours ago
About the role
- Executive Assistant supporting EDC’s $2 billion Canadian Critical Minerals Accelerator. Managing executive operations, stakeholders, budgets, meetings, travel, and strategic materials.
Responsibilities
- Manage executive calendars, coordinate priorities, anticipate needs, and help leaders prepare for meetings and deliver commitments
- Coordinate meetings and events involving senior executives, government officials, industry partners, and other stakeholders
- Manage meeting logistics, including scheduling, preparation and circulation of materials, minute-taking, and action-item tracking
- Prepare agendas, attend meetings, record accurate minutes, track action items, and ensure follow-up
- Coordinate travel arrangements, transportation, accommodations, itineraries, and related expense processes
- Support team-building activities and events
- Resolve issues independently, prioritize competing demands, and make sound decisions
- Monitor and administer budgets across multiple accounts and cost centres
- Provide day-to-day administrative and operational support to leaders and team members
- Monitor priorities, deadlines, and deliverables, following up with stakeholders
- Maintain team records, collaboration sites, and shared resources
- Support onboarding and offboarding activities
- Identify opportunities to improve processes and efficiency
- Build and maintain relationships across the organization
- Coordinate procurement activities and third-party service providers
- Support preparation of briefing notes, correspondence, presentations, and executive-level materials
- Provide administrative and coordination support for strategic initiatives and special projects
- Support occasional needs outside regular working hours for time-sensitive priorities, travel, or external-stakeholder meetings
Requirements
- Completion of secondary school
- Minimum 5 years of experience in an Executive Assistant or administrative capacity supporting senior leaders or executives
- Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
- Demonstrated experience managing complex calendars and meetings
- Ability to anticipate needs in a fast-paced environment
- Strong communication and ability to engage and provide feedback at various levels of seniority and with external stakeholders
- Exceptional organizational skills and attention to detail
- Ability to exercise judgment and independently manage competing priorities in ambiguous situations
- Experience preparing meeting agendas, materials, minutes, and action plans
- Experience administering, tracking, and reporting against budgets
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Dependable, adaptable, and able to work effectively in a fast-paced, changing environment
- Comfortable learning and using new technologies, including Microsoft Copilot and AI-enabled tools
- Candidates must meet requisite government security screening requirements
- Ability to work legally in Canada at the time of application is preferred
- Fully bilingual in French and English is an asset
Benefits
- Performance-based incentive
- Competitive compensation and benefits package
- Work-life balance
- Hybrid work options
- 3 to 4 weeks paid vacation
- Corporate closure period
- Summer early Fridays
- No-meeting Fridays
- Continuous learning opportunities
- Training programs
- Workshops
- Language training
- Employment equity and inclusive workplace
- Wellness initiatives
- Mental health support
- Fitness programs
- Volunteer opportunities
- Social responsibility programs
- Relocation assistance for eligible candidates
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