About the role

Administrative assistant supporting Alberta’s Housing Capital Programs with executive coordination, branch administration, financial records, and staff operations.

Responsibilities

Provide comprehensive administrative support to the Executive Director of Housing Capital Programs
Manage calendars, meetings, travel, correspondence, reports, and briefing materials
Organize meeting agendas and record outcomes to support decision-making and follow-up
Oversee branch administration and office management, including financial and records management
Streamline operations through digital workflow systems
Process invoices and expense claims
Coordinate staffing and human resources activities
Manage branch supplies
Serve as the primary liaison between branches to resolve administrative issues and improve efficiency
Lead and coordinate administrative staff across the branch
Mentor staff on policies and best practices
Facilitate regular meetings and coordinate work
Guide implementation of new systems and processes
Foster a collaborative, solutions-oriented work environment aligned with branch goals

High school diploma and three years of related experience
Directly related education or experience equivalency: 1 year of education for 1 year of experience, or 1 year of experience for 1 year of education
Strong computer skills with Microsoft 365, SharePoint, and Adobe
Comfortable using virtual meeting technology such as MS Teams and Webex
Good working knowledge of office administrative systems and procedures
Excellent organizational and time-management skills
Ability to analyze and prioritize competing demands in a varied, fast-paced work environment
Exemplary interpersonal skills
Good judgement and independent decision-making and problem-solving skills
Excellent oral and written communication skills
Eligibility to work in Canada and live in Alberta
Comprehensive security screening prior to employment