Senior Executive Assistant supporting EQ Bank, a Canadian challenger bank, with executive priorities, stakeholder management, communications, travel, and strategic initiatives. Mentoring Executive Assistants and improving Office of the Executive operations.
About the role
- Executive Assistant managing senior leaders’ calendars, meetings, travel, and confidential projects. Supporting Benevity’s technology platform that helps companies take social action.
Responsibilities
- Own and actively manage complex, multi-time-zone executive calendars
- Prioritize competing demands, resolve conflicts independently, and recommend how to protect executive time and focus
- Lead end-to-end planning and execution of executive meetings, leadership offsites, board-related activities, and events
- Prepare agendas, pre-reads, presentation materials, and follow up on action items
- Manage special projects and new initiatives from start to finish
- Drive timelines, coordinate stakeholders, and ensure accountability
- Prepare polished reports, proposals, and presentations for senior audiences
- Serve as the primary contact for internal and external stakeholders on confidential and business-critical matters
- Represent executives with professionalism, diplomacy, and discretion
- Proactively identify needs, risks, and opportunities
- Make decisions on executives’ behalf and escalate appropriately
- Coordinate complex domestic and international travel
- Complete monthly expense reports and reconcile corporate Visa statements
- Manage and prioritize executive inboxes and correspondence
- Maintain contact lists and handle sensitive information confidentially
- Perform ad-hoc tasks tied to business needs and executive priorities
- Share best practices, support peers during peak periods, and improve team processes
Requirements
- 5+ years as an Executive Assistant or equivalent
- Experience supporting C-suite or other senior executives in a high-activity, demanding environment
- Proven ability to handle confidential information with integrity
- Sound decision-making with minimal direction
- Ability to anticipate needs, take initiative, and deliver amid changing priorities
- Strong organization and attention to detail
- Outstanding written and verbal communication skills
- Ability to engage confidently with executives, board members, and external partners
- Collaboration with fellow EAs and colleagues across the business
- Composure under pressure, openness to feedback, and commitment to continuous learning
- Advanced skills in Google Workspace, including Calendar, Gmail, Drive, Docs, Slides, and Sheets
- Advanced skills in Slack
- Mac and Microsoft Suite experience are assets
- Familiarity with a purpose-driven or technology environment is an asset
Benefits
- Innovative work
- Growth opportunities
- Caring co-workers
- Opportunity to do purpose-driven work
- Flexible hybrid work approach
- Personal well-being support
- Employee resource groups
- DEIB-focused culture
- Equal opportunities
- Hiring accommodations for candidates with disabilities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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