Virtual Assistant supporting BOLD Magazine’s independent fashion, lifestyle, culture, and technology publication. Managing editorial workflows, administration, social media, and partnership research remotely.
About the role
- Executive Assistant supporting Manulife insurance executives with advanced administration, coordination, and communications. Managing projects, meetings, travel, expenses, and stakeholder follow-up in Toronto’s hybrid financial-services environment.
Responsibilities
- Provide diverse and advanced administrative support to the VP, Growth & Go-to-Market, Head of Behavioral Insurance Canada, and Head of Product and Pricing, Individual Insurance Canada
- Support and communicate on behalf of executives using technical and business knowledge, company policies, and organizational awareness
- Proactively manage executive details and take action within established guidelines
- Manage assigned projects and priorities, ensuring accurate and timely completion
- Facilitate communication between executives and internal and external stakeholders
- Coordinate and delegate follow-up actions related to executive commitments, monitor progress, and keep executives informed
- Prioritize telephone calls and meeting requests and respond to potentially urgent matters
- Prioritize and summarize incoming mail, reports, articles, and competitor packages
- Schedule meetings and prepare agendas
- Provide day-to-day office coordination and address operational and administrative needs
- Interact with internal and external executives to obtain and provide information
- Prepare reports, spreadsheets, presentations, and professional documents using various applications and tools
- Arrange and coordinate travel and meeting schedules, including travel agendas
- Complete expense reports and maintain detailed expense records
- Improve efficiency of administrative and support functions
- Oversee or collaborate on special projects and initiatives
Requirements
- Bachelor’s degree preferred
- High School diploma and advanced secretarial certificate
- 7 plus years of related secretarial or administrative assistant experience
- 5–7 years of related experience
- Proficiency in all MS Office applications
- Broad understanding of the organization’s policies and practices
- Competencies in Activity Coordination, Business Partnering, Prioritization, and Service Delivery Effectiveness
- Troubleshooting/Technical Support knowledge
Benefits
- Flexible work environment
- Health insurance
- Dental insurance
- Mental health benefits
- Vision insurance
- Short- and long-term disability insurance
- Life and AD&D insurance coverage
- Adoption/surrogacy benefits
- Wellness benefits
- Employee/family assistance plans
- Retirement savings plans
- Pension
- Global share ownership plan with employer matching contributions
- Financial education and counseling resources
- Paid holidays, vacation, personal, and sick days
- Statutory leaves of absence
- Learning and career growth support
- Inclusion and well-being support
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