Remote Executive Assistant organizing a founder - led company CEO’s calendar, reporting, sales, and content operations. Building systems that protect his time and keep client work moving.
About the role
- Executive Assistant coordinating confidential administration for Manitoba Public Insurance’s President and Executive team. Managing schedules, workflows, correspondence, and Executive Committee meetings onsite in Winnipeg.
Responsibilities
- Act as the primary point of contact for the Executive Office and internal/external stakeholders
- Coordinate Executives’ schedules and calendars
- Provide regular communication and workflow management for the Executive team
- Manage paperwork and deadlines supporting daily operations
- Expedite high-priority and confidential matters
- Scrutinize and direct matters to the appropriate level during Executives’ absence
- Coordinate, log, and track requests, issues, enquiries, and action items
- Draft, provide input, and proofread urgent and highly confidential documentation
- Prepare briefing material and correspondence
- Welcome visitors and control traffic within the Executive Office
- Schedule, communicate, and coordinate weekly Executive Committee activities
- Prepare meeting invites, agendas, and meeting materials
Requirements
- Certificate in Administration or related discipline
- Five years of progressive experience in a senior administrative role in a large office environment
- Microsoft Office Suite Certification is an asset
- Additional Administrative Professional courses is an asset
- Forward thinking and actively anticipates Executive and senior leadership team support needs
- Superior verbal and written communication skills
- Demonstrated skill in maximizing the effectiveness of Microsoft Office tools and programs
- Experience with MS Teams and SharePoint Online
- Advanced and up-to-date computer skills
Benefits
- Flexible health, dental and vision plans
- Health spending account
- Travel health coverage
- Extended health benefits including ambulance, massage and physiotherapy
- Registered pension plan
- Group, dependent, and optional life insurance coverage
- Sick leave to cover short-term disability
- Long-term disability
- Vacation entitlement
- Maternity, parental and adoptive leaves
- Bereavement and family responsibility leaves
- Employee and family assistance program
- Mental-health programming
- Onsite employee gym facility (Cityplace)
- Discounted gym memberships
- Wellness account
- Employee recognition programs
- In-house training
- Professional development
- Educational assistance program
- Safety, health and workplace policies and programs
- Term placement for 12 months
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