Executive Assistant supporting EDC’s $2 billion Canadian Critical Minerals Accelerator. Managing executive operations, stakeholders, budgets, meetings, travel, and strategic materials.
About the role
- Executive Assistant supporting two iA Financial Group vice presidents in financial services. Coordinating executive operations, governance meetings, communications, and cross-team administration.
Responsibilities
- Provide proactive administrative and operational support to two Vice Presidents, managing calendars, communications, priorities, travel, and executive logistics
- Coordinate leadership meetings, governance committees, and strategic events, including agendas, materials, action-item tracking, and follow-up
- Prepare, revise, translate, and format executive correspondence, reports, presentations, and other business documentation
- Collaborate with Executive Assistants, internal partners, and external stakeholders to coordinate and execute business activities
- Support onboarding activities, security requests, organizational updates, employee engagement initiatives, and other operational processes
- Maintain workforce information and organizational charts while ensuring accuracy and confidentiality of sensitive information
- Identify opportunities to improve administrative processes and provide guidance and support to less experienced administrative colleagues
- Contribute to special projects and evolving business priorities as required
Requirements
- 5 to 10 years of progressive experience providing executive or senior administrative support within a complex and fast-paced organization
- Exceptional organizational and time-management skills
- Sound judgment, discretion, and professionalism when handling confidential business and employee information
- Problem-solving skills and ability to identify practical solutions while applying established procedures and precedent
- Ability to build strong relationships and collaborate effectively across multiple teams
- Clear and professional verbal and written communication
- Advanced proficiency with Microsoft 365, including Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and OneNote
- Ability to leverage AI and emerging digital tools responsibly
- Ability to support and mentor colleagues without formal supervisory responsibilities
- Ability to work from the Toronto or Montreal/Brossard office and adapt to changing executive and business needs
- Advanced English proficiency required
- Advanced French proficiency is a strong asset
Benefits
- Flexible group insurance plans
- Competitive retirement savings plan
- Employee share purchase plan
- Vacation program, wellness days, and personal development days
- Telemedicine services
- Employee and Family Assistance Program (EFAP)
- Ergonomic furniture program
- Performance bonus
- Discounts on iA products
- Learning and development opportunities
- Hybrid work environment
- Flexible access to inspiring and innovative workspaces
Job title
Job type
Experience level
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Degree requirement
No Education Requirement
Location requirements
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