Executive Assistant supporting EDC’s $2 billion Canadian Critical Minerals Accelerator. Managing executive operations, stakeholders, budgets, meetings, travel, and strategic materials.
About the role
- Executive Assistant supporting two Vice Presidents at iA Financial Group, a Canadian insurance, savings, and wealth management company. Coordinating executive operations, meetings, communications, and business priorities.
Responsibilities
- Provide proactive administrative and operational support to two Vice Presidents, including calendar, communication, priority, travel, and executive logistics management
- Coordinate leadership meetings, governance committees, and strategic events
- Prepare agendas, materials, action-item tracking, and follow-up
- Prepare, revise, translate, and format executive correspondence, reports, presentations, and business documentation
- Collaborate with Executive Assistants, internal partners, and external stakeholders
- Support onboarding, security requests, organizational updates, employee engagement initiatives, and operational processes
- Maintain workforce information and organizational charts while protecting confidential information
- Improve administrative processes and support less experienced administrative colleagues
- Contribute to special projects and evolving business priorities
Requirements
- 5 to 10 years of progressive experience providing executive or senior administrative support within a complex and fast-paced organization
- Exceptional organizational and time-management skills
- Sound judgment, discretion, and professionalism when handling confidential information
- Problem-solving ability and practical solution development
- Ability to build relationships and collaborate across multiple teams
- Clear and professional verbal and written communication
- Advanced proficiency with Microsoft 365, including Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and OneNote
- Responsible use of AI and emerging digital tools
- Ability to support and mentor colleagues without formal supervisory responsibilities
- Ability to work from the Toronto or Montreal/Brossard office and adapt to changing executive and business needs
- Advanced English proficiency required
- Advanced French proficiency a strong asset
Benefits
- A work environment where learning and development merge with a collective pursuit of excellence
- AI tools to increase personal effectiveness
- Healthy, safe, fair, and inclusive environment
- Hybrid work environment with flexibility and access to inspiring and innovative workspaces
- Flexible group insurance plans
- Competitive retirement savings plan
- Employee share purchase plan
- Vacation program, wellness days, and personal development days
- Telemedicine services
- Employee and Family Assistance Program (EFAP)
- Ergonomic furniture program
- Performance bonus
- Discounts on iA products
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.
Executive Assistant supporting two iA Financial Group vice presidents in financial services. Coordinating executive operations, governance meetings, communications, and cross - team administration.
Executive Assistant supporting three Sales Area VPs at Samsara, whose IoT platform digitizes physical operations. Managing executive calendars, travel, expenses, meetings, and strategic events remotely in Canada.
Executive Assistant supporting TD Bank executives with calendars, travel, expenses, and events. Providing confidential administrative support in onsite Mississauga operations.
Executive Assistant coordinating confidential administration for Manitoba Public Insurance’s President and Executive team. Managing schedules, workflows, correspondence, and Executive Committee meetings onsite in Winnipeg.
Remote Executive Assistant organizing a founder - led company CEO’s calendar, reporting, sales, and content operations. Building systems that protect his time and keep client work moving.
Executive Assistant partnering with Growthub’s Founder to systemize creative - agency operations. Building SOPs, automations, and AI workflows while managing priorities, projects, and executive support.
Administrative assistant supporting Alberta’s Housing Capital Programs with executive coordination, branch administration, financial records, and staff operations.
Outbound appointment - setting VA supporting a financial - services agency serving life insurance, annuity, and retirement clients. Scheduling annual reviews and consultations through scripted calls and client tracking.
Senior Executive Assistant supporting EQ Bank, a Canadian challenger bank, with executive priorities, stakeholder management, communications, travel, and strategic initiatives. Mentoring Executive Assistants and improving Office of the Executive operations.