Executive Assistant coordinating confidential administration for Manitoba Public Insurance’s President and Executive team. Managing schedules, workflows, correspondence, and Executive Committee meetings onsite in Winnipeg.
About the role
- Executive Assistant supporting TD Bank executives with calendars, travel, expenses, and events. Providing confidential administrative support in onsite Mississauga operations.
Responsibilities
- Provide dedicated support for several executives at TD
- Maintain calendars for multiple leaders and troubleshoot scheduling conflicts
- Coordinate national and international travel and reschedule meetings
- Process team expenses
- Assist with onboarding and offboarding activities, including asset management, access management, and supply orders
- Coordinate in-office and virtual meetings, town halls, and offsite events
- Book meeting spaces, develop agendas, set up technology, proofread PowerPoint decks, troubleshoot events, and order catering
- Access leaders' emails when needed to prioritize or perform administrative tasks confidentially
- Complete administrative tasks such as reports, invoices, communications, tables, charts, and files accurately
- Inform the immediate team about project status and day-to-day activities
- Provide vacation or temporary coverage for colleagues and support additional leaders
- Train new Executive Assistants and serve as a subject matter expert for common tasks
- Work autonomously with leaders and partner with Special Assistants or other leaders on unique tasks
- Provide professional, high-quality support and contribute to a positive work environment
Requirements
- High school diploma with 3 to 5 years of relevant experience
- Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
- Ability to work independently and as part of a team
- Flexibility to coordinate processes and information across related teams
- Ability to collaborate with other Executive Assistants and internal and external partners
- Ability to perform efficiently in a multi-task environment and meet deadlines
- Ability to interpret TD policies and help executives apply standards in a fast-changing environment
- Experience coordinating travel arrangements and managing frequent changes
- Strong organizational skills
- Excellent communication skills, including active listening and effective communication
- Strong judgment and discretion when working with confidential information
- Cover letter limited to one letter-sized page
- Resume limited to two letter-sized pages
Benefits
- Health and well-being benefits
- Savings and retirement programs
- Paid time off
- Banking benefits and discounts
- Career development
- Reward and recognition programs
- Regular career, development, and performance conversations
- Online learning platform
- Mentoring programs
- Training and onboarding sessions
- Accessibility accommodations for interviews
- Temporary market premium specific to this role
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