Executive Assistant supporting 2 - 3 Arc’teryx Technology executives with calendars, travel, communications, and events. Coordinating operational priorities and process improvements from hybrid North Vancouver office.
About the role
- Executive Assistant supporting Enwave’s sustainable energy executives with complex calendars, travel, and governance meetings. Coordinating events and executive materials in a hybrid Toronto office role.
Responsibilities
- Manage complex calendars for multiple executives, resolve conflicts, protect priority time, and ensure leaders are prepared
- Coordinate travel, itineraries, and expenses
- Prepare documents, presentations, correspondence, reports, and meeting materials
- Track deadlines and follow-ups
- Serve as a responsive, professional contact for internal and external stakeholders
- Coordinate Board, committee, executive, and leadership meetings, including scheduling, logistics, catering, materials, correspondence, and distribution lists
- Work with governance partners and internal teams to support offsites, Town Halls, corporate events, and other organizational activities
- Provide occasional reception coverage during vacations, illness, or other absences
- Provide high-level administrative support to designated Leadership Team members
- Support executives in a fast-paced environment
Requirements
- Experience supporting multiple senior leaders is an asset
- Superior calendar management skills, including coordinating complex schedules and anticipating conflicts
- Exceptional organization and time management with reliable follow-through
- Strong written and verbal communication skills
- Excellent attention to detail, discretion, and ability to handle confidential and sensitive information
- Intermediate to advanced proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel
- Experience coordinating travel, itineraries, and expenses
- Experience preparing executive-level presentations, reports, meeting materials, and correspondence
- Experience coordinating Board or governance meetings is an asset
- Experience supporting offsites, corporate events, and employee engagement initiatives
- Sound judgment and forward thinking
- Ability to work collaboratively, learn, and remain composed and adaptable in a fast-paced environment
Benefits
- Hybrid work arrangement
- Fair and accessible employment practices
- Accommodation for applicants with disabilities during recruitment
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Degree requirement
No Education Requirement
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