Executive Assistant supporting 2 - 3 Arc’teryx Technology executives with calendars, travel, communications, and events. Coordinating operational priorities and process improvements from hybrid North Vancouver office.
About the role
- Remote executive assistant supporting Zirtual clients with calendars, communications, travel, and daily operations. Managing multiple priorities independently while following client and company best practices.
Responsibilities
- Serve as the primary point of contact for assigned clients
- Manage schedules, communications, and day-to-day operations
- Manage and coordinate complex calendars and appointments
- Schedule meetings, calls, and events across multiple time zones
- Anticipate and proactively resolve scheduling conflicts
- Monitor and manage inboxes, including drafting and responding to emails
- Prioritize communications and ensure timely follow-up
- Serve as liaison between clients and internal/external contacts
- Prepare documents, presentations, and reports
- Handle data entry, file organization, and record maintenance
- Assist with project coordination and task tracking
- Research and book flights, hotels, and transportation
- Create itineraries and manage travel changes
- Coordinate virtual and in-person meetings or events
- Support day-to-day business operations
- Conduct research and compile information
- Identify process and efficiency improvements
- Send weekly usage reports
- Respond to communications within a two-hour window
- Maintain detailed client profiles and follow Zirtual best practices
- Work with an Account Supervisor on client relationships, plan adjustments, quality feedback, and ongoing guidance
Requirements
- Strong organizational and time management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Ability to manage multiple clients and deadlines
- Proactive, resourceful, and solution-oriented mindset
- Ability to work independently in a remote environment
- Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
- 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
- Experience supporting multiple clients or executives preferred
- Typing ability of at least 50 WPM with accuracy
- Google Workspace and/or Microsoft Office
- Calendar management tools such as Google Calendar and Outlook
- Project management and CRM tools such as Asana, Trello, ClickUp, Zoho, and Salesforce
- Communication tools such as Slack, Zoom, and Teams
- Reliable high-speed internet, computer, and phone
- Ability to maintain confidentiality and professionalism
- Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client
- Must reside in the United States or Canada
Benefits
- Remote work arrangement
- Independent contractor opportunity
- Flexible client-agreed business-hour availability
- Account Supervisor support, client relationship guidance, quality feedback, and ongoing guidance
- No equipment provided or required to be paid for by candidates (scam-prevention statement)
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