Executive Assistant supporting 2 - 3 Arc’teryx Technology executives with calendars, travel, communications, and events. Coordinating operational priorities and process improvements from hybrid North Vancouver office.
About the role
- Executive Assistant supporting multiple C-level leaders at Canada’s leading digital mortgage technology provider. Coordinating calendars, meetings, travel, communications, and executive operations from Montreal.
Responsibilities
- Serve as a strategic anchor for select members of the executive leadership team
- Partner with the COO, CTO, CPO, and occasionally other Senior Leadership Team executives based in Montreal
- Coordinate executives’ day-to-day activities
- Streamline communication and drive execution across the organization
- Manage executive inboxes, calendars, and shifting priorities
- Coordinate meetings and events with internal and external stakeholders
- Prepare agendas, take meeting minutes, and track action items and follow-ups
- Coordinate travel logistics, bookings, and comprehensive itineraries
- Submit expense reports and provide general administrative support
- Create, design, and update executive-level presentations, reports, and documentation
- Organize digital filing systems and oversee records management
- Establish and optimize workflows for recurring administrative tasks
- Provide ad hoc personal assistance
- Act as a primary liaison for internal and external stakeholders
- Uphold confidentiality and professional integrity
Requirements
- 5+ years of experience as an Executive Assistant concurrently supporting multiple C-level executives
- Exceptional organizational and time management skills
- Sharp attention to detail and rigorous work standards
- Full professional proficiency in both French and English, written and spoken
- Proactive, self-directed mindset with a strong solutions-oriented approach
- Experience in a fast-paced/high-growth environment (an asset)
- Impeccable discretion, confidentiality, and sound judgment
- Tech-savvy with proficiency in Google Workspace, Slack, Asana, etc.
- Ability to work from the downtown Montreal office at least 3 days per week
- Bachelor’s degree in a relevant field (an asset)
Benefits
- Competitive compensation and performance incentives (where applicable)
- Comprehensive medical, dental, and vision coverage
- Health & Wellness Spending Accounts (where applicable)
- Telemedicine
- Employee Assistance Programs
- Mental health support for you and your family
- 4 weeks of vacation
- Floater days
- Statutory holidays
- RRSP matching
- Enhanced maternity and parental leave top-up programs
- Education assistance
- Mentorship
- Training
- Career development opportunities across Nesto Group
- Modern technology, collaborative teams, and necessary work resources
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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