Medical office administrator supporting Felix’s online healthcare platform and healthcare practitioners. Managing clinical files, lab requisitions, virtual consultations, and protected health information.
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Office Administrator – Facilities and Corporate Services
Posted last week
About the role
- Office Administrator managing daily operations, facilities, safety, and workplace services at Alberta Blue Cross’s Calgary health-insurance office. Coordinating supplies, access, vendors, meetings, equipment, and records.
Responsibilities
- Greet and assist customers, visitors, and vendors
- Manage daily office operations and workplace services
- Manage courier, mail, outgoing deliveries, office supplies, and kitchen supplies
- Coordinate IT equipment distribution, pickups, and returns
- Coordinate conference and meeting room bookings, room setup, and post-meeting cleanup
- Coordinate office maintenance, furniture repairs, and facility-related service requests
- Administer employee security access cards, office floor and building access, and visitor sign-in procedures
- Manage workplace health, safety, and emergency protocols
- Coordinate inspections, maintenance, and reporting
- Replenish first aid supplies and safety notices
- Act as Floor Warden during evacuations and participate in Blue Watch Committee workplace safety and emergency preparedness activities
- Manage secure document disposal bins and oversee pickups
- Support records handling requirements in accordance with records management policy
- Upload, organize, and maintain electronic documents in a centralized document management system
- Coordinate with internal employees, Edmonton-based departments, building management, service vendors, and support teams
Requirements
- Post-secondary education in office administration or facilities coordination is considered an asset; relative work experience may be considered instead
- Demonstrated experience in office administration, workplace service and/or facilities coordination
- Exceptional time management and organizational skills with a high degree of accuracy
- Ability to manage competing priorities and work in a fast-paced environment with attention to detail
- Excellent written and verbal communication skills
- Ability to draft clear, concise, and professional correspondence
- Ability to maintain professionalism, discretion, and confidentiality
- Expertise with Microsoft Word, Excel, Outlook, and PowerPoint
- Demonstrated ability to deal with confidential information
- Ability to flex priorities with limited timelines and meet deadlines
- Satisfactory criminal record check required as a condition of employment following a conditional offer
Benefits
- Healthy work-life balance
- Opportunities for career growth
- Innovative, high-energy, team-focused work environment
- Inclusive workplace that values diversity and unique perspectives, backgrounds, and experiences
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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Medical office administrator supporting Felix’s online healthcare platform, which provides on - demand healthcare treatment. Managing practitioner files, lab workflows, consultations, and clinical administration.
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