Administrative assistant supporting Desjardins management with documents, meetings, budgets, and internal administration. Hybrid Montréal role requiring advanced French and intermediate English.
DB
Senior Administrative Assistant, Joint Clinical Committees – 12 Month Contract
Posted last month
About the role
- Senior administrative assistant supporting Doctors of BC clinical committees and executives. Managing scheduling, documents, contracts, committees, and virtual team communications remotely in British Columbia.
Responsibilities
- Provide administrative support to the Executive Vice President, Joint Clinical Committees, and Vice President, FPSC
- Schedule meetings and manage departmental administrative activities
- Support working groups and steering committees
- Compose and edit correspondence and high-level documents, including e-newsletters, meeting minutes, agendas and PowerPoint presentations
- Process invoices and contracts with confidentiality, attention to detail and political acumen
- Communicate with diverse team and committee members
- Organize team-building activities
- Manage team communication channels
- Build and maintain relationships and alliances
- Apply problem-solving methodologies to operational and interpersonal problems
- Manage priorities, monitor work, detect errors and perform quality checks
Requirements
- High school graduation supplemented by post-secondary education such as business and secretarial courses, workshops and seminars, plus one year of related experience; OR equivalent related work experience in lieu of post-secondary education
- Excellent writing skills and ability to develop clear, concise and comprehensive written communication
- Excellent judgment in setting priorities, identifying issues and determining required action under pressure and deadlines
- Superior interpersonal, oral communication and relationship management skills
- Ability to balance major concurrent tasks and projects
- Ability to respond to varied issues, unclear situations and conflicting demands, and seek leadership direction when needed
- Excellent computer skills using Word, PowerPoint, Outlook and Excel
- Ability to work independently and as a member of a team
- Experience supporting team-building and social connections across a virtual team is an asset
Benefits
- Remote work arrangement
- Team-building activities and social connections across a virtual team
- Inclusive and diverse community committed to equity, diversity and inclusion
- Support for truth and reconciliation and culturally safe care initiatives
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