Executive Assistants are essential allies.
Indispensable is a headhunting firm specializing in the recruitment of high-level Assistants.
Our goal is to create a perfect match between our clients and our candidates.

Indispensable Recruitment

Browse and apply for open jobs at Indispensable Recruitment.

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Indispensable Recruitment is a specialized headhunting firm based in Montreal and Toronto, dedicated to recruiting high-level executive assistants in Canada. With an emphasis on enhancing the profile of the profession, Indispensable Recruitment aims to create perfect compatibility between clients and candidates while providing sophisticated recruitment methods and consulting services. The firm prides itself on its strong presence and commitment to the community of executive assistants, ensuring satisfaction among both clients and applicants.

Executive Assistants are essential allies. Indispensable is a headhunting firm specializing in the recruitment of high-level Assistants. Our goal is to create a perfect match between our clients and our candidates.

• Act as the partners’ right hand by playing a key role in managing their priorities, including internal and external communications
• Optimize calendar management, coordinate meetings, and proactively follow up on reminders and deadlines
• Take an active role in planning and organizing the partners’ business travel
• Draft, revise, and format professional documents, financial reports, and strategic presentations
• Prepare and monitor budget reports, expense allocations, and accounts receivable
• Develop and implement administrative procedures to structure internal operations
• Serve as office manager, including organizing the office, coordinating logistical needs, and welcoming new employees
• Supervise other members of the administrative team
• Perform any other related duties to support the partners and improve overall efficiency

Executive Assistant – Accounting Firm

Adjointe exécutive soutenant les associés d’une entreprise comptable à Montréal. Gestion des agendas, rapports financiers, opérations de bureau et supervision administrative.

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• Organize the CEO’s schedule and calendar, taking into account different time zones, and coordinate meetings and various engagements;
• Manage the manager’s email inbox, including responding to and routing communications—often on their behalf—while prioritizing incoming information;
• Take initiative to manage specific matters and follow up on outstanding items;
• Participate in the planning and execution of corporate events, such as lunch-and-learns and general meetings;
• Act as a barometer for the manager regarding relevant issues within the team and the organization, sharing necessary information;
• Challenge the status quo by continually identifying areas for improvement and working to resolve problems;
• Provide logistical and personal support to the CEO, including property management, procurement, and invoice administration;
• Demonstrate adaptability and make autonomous, confident decisions;
• Plan and organize business travel, including bookings and required approvals;
• Prepare and reconcile expense reports and allowances;
• Perform any other related duties as assigned.

Executive Assistant – CEO

Executive Assistant to the CEO handling logistics and administrative duties in Canadian company. Organizing schedules, managing communications, and supporting corporate events.

Indispensable Recruitment

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2 jobs found

Executive Assistant – Accounting Firm

Indispensable Recruitment

Executive Assistant – CEO

Indispensable Recruitment