Remote independent - contractor Virtual Assistant supporting a CEO and event strategy firm’s team operations. Managing calendars, vendors, Airtable systems, documents, and administrative workflows.
About the role
- Executive Assistant providing advanced administrative support to Manulife financial services executives. Coordinating communications, projects, meetings, travel, expenses, and office operations in Toronto.
Responsibilities
- Provide diverse and advanced administrative support to the VP, Growth & Go-to-Market; Head of Behavioral Insurance Canada; and Head of Product and Pricing, Individual Insurance Canada
- Proactively manage executive details and take action within established guidelines
- Manage assigned projects and priorities, ensuring accurate and timely completion
- Facilitate communication between executives and internal and external stakeholders
- Coordinate and delegate follow-up actions related to executive commitments
- Prioritize telephone calls and meeting requests and respond to potentially urgent matters
- Prioritize and summarize incoming mail, reports, articles, and competitor packages
- Schedule meetings and prepare agendas
- Provide day-to-day office coordination and address operational and administrative needs
- Obtain and furnish information through interaction with internal and external executives
- Prepare reports, spreadsheets, presentations, and professional documents using various applications and tools
- Arrange and coordinate travel and meeting schedules, including travel agendas
- Complete expense reports and maintain detailed expense records
- Improve efficiency of administrative and support functions
- Oversee or collaborate on special projects and initiatives
Requirements
- Bachelor’s degree preferred
- High School diploma and advanced secretarial certificate
- 7 plus years of related secretarial or administrative assistant experience
- 5–7 years of related experience
- Proficiency in all MS Office applications
- Broad understanding of the organization’s policies and practices
- Competencies in Activity Coordination, Business Partnering, Prioritization, and Service Delivery Effectiveness
- Troubleshooting/Technical Support
Benefits
- Flexible environment supporting well-being and inclusion
- Learning and career growth support
- Health insurance
- Dental insurance
- Mental health benefits
- Vision insurance
- Short-term disability insurance
- Long-term disability insurance
- Life insurance
- AD&D insurance
- Adoption/surrogacy benefits
- Wellness benefits
- Employee/family assistance plans
- Retirement savings plans
- Pension
- Global share ownership plan with employer matching contributions
- Financial education and counseling resources
- Paid holidays
- Vacation
- Personal days
- Sick days
- Statutory leaves of absence
- Incentive programs and incentive compensation tied to business and individual performance
Job title
Job type
Experience level
Salary
Degree requirement
Tech skills
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.
Executive Assistant supporting the University of Alberta’s Internal Audit and Risk Management operations. Coordinating executive schedules, meetings, communications, onboarding, and financial transactions.
Executive Assistant supporting TD Bank executives with calendars, travel, expenses, and confidential administration. Remote role serving TD, a global financial institution.
Executive Assistant manager supporting Cohere’s enterprise AI leadership and global EA team. Managing executive operations, travel, strategic initiatives, and EA team development.
Executive Assistant supporting Cohere’s sales leadership team. Managing schedules, travel, meetings, documentation, and operational improvements for an enterprise AI company.
Executive Assistant supporting Cohere’s Communications and Marketing leaders. Managing calendars, travel, meetings, documentation, and special projects for a security - first enterprise AI company.
Corporate Secretary coordinating Board meetings, governance committees, and administrative operations for CMRAO. Supporting directors, managing agendas, minutes, events, and confidential governance processes.
Senior Executive Assistant supporting Securian Canada's CEO and CFO. Managing executive calendars, Board governance, communications, and priorities in a hybrid role.
Senior Executive Assistant supporting Securian Canada’s CEO and CFO. Managing executive calendars, Board governance, communications, and sensitive priorities in the insurance industry.
Executive Assistant supporting BMO banking executives with administration, budgets, events, and operations. Coordinating calendars, communications, travel, expenses, vendors, and strategic initiatives.