Administrative assistant supporting Desjardins management with documents, meetings, budgets, and internal administration. Hybrid Montréal role requiring advanced French and intermediate English.
MT
Bilingual Administrative Assistant, Professional Resources
Posted 3 weeks ago
About the role
- Adjoint administratif bilingue soutenant la gestion des talents, le recrutement et la formation chez McCarthy Tétrault, cabinet d’avocats canadien. Coordination des opérations, programmes et communications en français et en anglais.
Responsibilities
- Provide administrative and operational support to the Shared Services team and the Professional Resources group
- Support talent management, recruitment, onboarding, and performance management and evaluation processes
- Track and ensure the timely completion of tasks and deliverables using a reminder system
- Coordinate and manage meeting and event logistics
- Prepare, organize, and maintain confidential files, records, and related documents
- Support team projects, special initiatives, and day-to-day activities
- Update and maintain MT Academy’s learning management system
- Track attendance, maintain program information, and create or revise invitations
- Manage shared inboxes and respond promptly to inquiries
- Organize MT Academy meetings, including agendas and minutes
- Prepare program plans, reports, and tracking spreadsheets
- Update communications templates in French and English
- Contribute to the development of tracking protocols and systems
- Update the Firm’s intranet and create new pages and resources
- Coordinate the payment of invoices, fees, registration fees, and other expenses
- Assist with translating and proofreading communications, documents, and resources
- Perform other duties and special projects as requested
Requirements
- Post-secondary diploma
- Fluency in English and French is required
- At least three years of administrative experience
- Experience in a law firm or other professional services environment is preferred
- Experience with Workday is a strong asset
- Strong organizational skills and excellent spelling, grammar, and proofreading abilities
- Excellent oral and written communication skills
- Initiative in carrying out responsibilities
- Ability to work effectively under pressure and adapt to the Firm’s changing needs
- Demonstrated ability to multitask and communicate effectively with members of the Firm at all levels
- Excellent time-management and planning skills
- Ability to meet deadlines with a strong attention to detail
- Ability to take ownership of responsibilities with minimal supervision
- Ability to make day-to-day decisions confidently and exercise sound judgment
- Ability to handle confidential information with tact and discretion
Benefits
- Exceptional benefits from day one, including Firm-paid group insurance coverage
- Wellness program
- Technology expense allowance
- Competitive compensation
- Overtime pay
- Generous time off
- One paid day off for volunteer activities
- One paid day off for your birthday
- Growth and professional development opportunities at all levels
- Frequent opportunities to get involved in the community
- Commitment to equity, diversity, and inclusion
- Hybrid work environment
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.
Administrative Assistant supporting Board governance, risk management, and accreditation for Calgary West Central Primary Care Network. Coordinating meetings, records, documentation, and compliance activities.
Administrative Assistant supporting Peel Region’s wastewater environmental control operations. Managing records, permits, payroll data, inquiries, invoices, and supervisor reporting.
Administrative Assistant supporting Desjardins management with budgets, meetings, documentation, and stakeholder coordination. Hybrid role requiring French and three years of relevant experience.
VP
Part - time remote assistant supporting a Canadian deep - tech company’s COO with administration, coordination, and follow - ups. Managing Aionix Data’s LinkedIn presence using client - provided technical content.
Administrative Coordinator supporting Forge Performance Group’s Calgary sales team. Coordinating shipping, records, customer evaluations, equipment tracking, and cross - functional administration.
Administrative Assistant at Desjardins, supporting managers with scheduling, documents, meetings, and events. Hybrid role serving teams in Montréal and Lévis.
Travel administrative assistant coordinating bookings, reporting, and scheduling for Geotech Drilling’s geotechnical and environmental drilling operations. Supporting field crews, project managers, and internal departments.
Administrative Assistant providing accounting, records, and program support for The Salvation Army’s Canadian community services. Coordinating client finances, disaster - response lodging, Christmas distribution, and volunteer administration.
Executive Assistant supporting American Express Corporate Affairs & Communications leaders. Managing calendars, travel, budgets, vendors, and strategic communications operations in Toronto’s hybrid office.