Administrative assistant supporting Desjardins management with documents, meetings, budgets, and internal administration. Hybrid Montréal role requiring advanced French and intermediate English.
About the role
- Bilingual administrative assistant supporting talent management, recruitment, learning, and Professional Resources operations. Coordinating records, programs, meetings, invoices, and bilingual communications at Canadian law firm McCarthy Tétrault.
Responsibilities
- Provide administrative and operational support across Professional Resources functions
- Support lawyer talent management
- Support recruitment, onboarding, and integration
- Support performance management and evaluation processes
- Maintain a bring-forward system for tracking tasks and deliverables
- Coordinate meeting and event logistics, including scheduling, materials preparation, and follow-up
- Prepare and maintain confidential files, records, and documentation
- Support projects, special initiatives, and day-to-day Shared Services operations
- Assist with MT Academy administration and coordination in English and French
- Update and maintain the Learning Management System, track attendance, and maintain program entries
- Create and proof invitations
- Manage shared MT Academy inboxes and respond to inquiries
- Organize MT Academy meetings, including agendas and minutes
- Prepare plans, reports, and charts tracking program updates
- Maintain programming communication templates in English and French
- Develop protocols and tracking systems
- Update the firm intranet and create new pages and resources
- Coordinate payments for consultant invoices, professional fees, program registrations, and other expenses
- Assist with translation and review of communications and materials
- Provide administrative and project support for Professional Resources initiatives
- Perform other duties and special projects as assigned
Requirements
- Minimum of three years of administrative experience
- Experience preferably within a law firm or other professional services environment
- Post-secondary diploma
- Fluent bilingualism in French and English
- Experience with Workday considered a strong asset
- Excellent organizational, proofreading, spelling, and grammar skills
- Strong attention to detail
- Exceptional verbal and written communication skills
- Demonstrated initiative, resourcefulness, and accountability
- Ability to work effectively in a fast-paced environment and manage competing priorities
- Ability to adapt to changing business needs
- Ability to handle multiple assignments while maintaining accuracy and service delivery
- Strong time management, planning, and prioritization skills
- Ability to meet critical deadlines
- Ability to work independently with minimal supervision and exercise sound judgment
- Ability to handle confidential and sensitive information with discretion and professionalism
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm
- Wellness and technology reimbursements
- Competitive compensation
- Paid overtime
- Generous time off
- A day off to volunteer
- A day off for your birthday
- Professional development and growth opportunities
- Two-way feedback culture
- Strong community involvement and commitment to equity, diversity and inclusion
- Collaborative, cohesive culture
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.
Administrative Assistant supporting Board governance, risk management, and accreditation for Calgary West Central Primary Care Network. Coordinating meetings, records, documentation, and compliance activities.
Administrative Assistant supporting Peel Region’s wastewater environmental control operations. Managing records, permits, payroll data, inquiries, invoices, and supervisor reporting.
Administrative Assistant supporting Desjardins management with budgets, meetings, documentation, and stakeholder coordination. Hybrid role requiring French and three years of relevant experience.
VP
Part - time remote assistant supporting a Canadian deep - tech company’s COO with administration, coordination, and follow - ups. Managing Aionix Data’s LinkedIn presence using client - provided technical content.
Administrative Coordinator supporting Forge Performance Group’s Calgary sales team. Coordinating shipping, records, customer evaluations, equipment tracking, and cross - functional administration.
Administrative Assistant at Desjardins, supporting managers with scheduling, documents, meetings, and events. Hybrid role serving teams in Montréal and Lévis.
Travel administrative assistant coordinating bookings, reporting, and scheduling for Geotech Drilling’s geotechnical and environmental drilling operations. Supporting field crews, project managers, and internal departments.
Administrative Assistant providing accounting, records, and program support for The Salvation Army’s Canadian community services. Coordinating client finances, disaster - response lodging, Christmas distribution, and volunteer administration.
Executive Assistant supporting American Express Corporate Affairs & Communications leaders. Managing calendars, travel, budgets, vendors, and strategic communications operations in Toronto’s hybrid office.