About the role

Coordinator at Mila handling AI governance initiatives and event logistics. Promoting the research ecosystem through collaboration and strategic coordination.

Responsibilities

Coordinate the planning, logistics, and execution of events, ensuring visibility for the team’s projects;
Establish, maintain, and activate the network of Mila researchers strongly engaged in responsible AI and AI governance (manage communication channels, build connections, and support researchers in promoting and showcasing their work);
Formalize clear engagement models to involve and integrate these members of the research community into AI governance projects;
Actively collaborate with internal teams to highlight and increase visibility of governance research through the website, newsletters, memos, or internal events;
Conduct strategic monitoring by tracking various information sources on AI governance, preparing press or sector literature reviews, and compiling relevant information to inform the team and community;
Maintain and organize the internal knowledge database on AI governance;
Document lessons learned and discussions from community-of-practice meetings on AI governance;
Ensure the graphic formatting/design of training materials and documents.

Bachelor’s degree in administration, project management, communications, political science, public affairs, or a related field;
A minimum of 2–3 years’ experience in project coordination, event management, or community facilitation (experience in an academic, research, or innovation environment is a strong asset);
Excellent command of French and English, both spoken and written (bilingual environment);
Exceptional organizational skills, rigor, and a proven ability to manage multiple projects simultaneously, prioritize urgent tasks, and execute complex logistical events;
Strong interpersonal skills, diplomacy, and ease interacting with high-level stakeholders (faculty, executive leadership, external partners);
A strong interest in artificial intelligence, AI ethics, public policy, or technology governance;
Autonomy, initiative, attention to detail (particularly for information monitoring), and the ability to work with minimal day-to-day supervision;
Ability to work cross-functionally with different internal teams.

The opportunity to contribute to a unique mission with significant impact;
A comprehensive group insurance program (health, dental, disability, life, travel insurance and supplemental coverages);
An employee and family assistance program;
Access to a telemedicine service;
A vacation policy offering a base of 20 days of annual leave starting at hire;
A retirement savings plan with a minimum employer contribution of 4%;
A generous flexible benefits envelope allowing you to customize your benefits according to what supports your well‑being. You can select and combine options such as lifestyle credits, enhanced insurance, additional vacation days, and an increased employer retirement contribution;
Flexible working hours, summer hours, and the possibility of remote work;
A workplace located in the heart of Petite Italie, in the trendy Mile-Ex district, close to public transit;
A team of subject-matter experts — passionate and engaging people;
A collaborative and inclusive work environment.