Administrative Assistant supporting Maple Reinders’ construction safety department in Mississauga. Managing records, communications, meetings, and Safety Week logistics.
About the role
- Office Manager and Consular Adviser running NZTE’s Vancouver office, finances, and consular services. Supporting New Zealanders in Canada and coordinating with government partners.
Responsibilities
- Keep the Vancouver office running smoothly
- Support the Trade Commissioner, Consul General, and wider Canada team
- Oversee facilities, suppliers, health and safety, security, IT team support, events, and visits
- Manage payroll, accounts payable, reconciliations, budgeting, reporting, expense management support, and audit requirements
- Coordinate with external providers and regional and New Zealand-based Finance and People teams
- Support New Zealanders travelling or living in Canada, including in difficult or distressing circumstances
- Manage consular enquiries and cases confidentially
- Support emergency responses
- Contribute to official visits, commemorations, and New Zealand election activity
- Coordinate with the Ministry of Foreign Affairs and Trade and other government partners
Requirements
- Experience in office management, business operations, or another varied role
- Confidence managing payroll, accounts payable, reconciliations, budgets, reporting, and audit requirements
- Ability to manage sensitive information confidentially
- Ability to support people in distress with empathy and compassion
- Ability to manage multiple stakeholders, competing priorities, locations, and time zones
- Existing authorisation to work in Canada
- Must be able to work 3–4 days per week in the Vancouver office
- Curiosity about AI and willingness to use practical AI solutions
- Cover letter describing interest and suitability
Benefits
- Hybrid work environment
- Constant learning and intellectual challenge
- Equal opportunity workplace
- Recruitment process accommodations available
- Opportunity to work with North American and global networks
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Tech skills
Location requirements
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