Senior Executive Assistant supporting EQ Bank, a Canadian challenger bank, with executive priorities, stakeholder management, communications, travel, and strategic initiatives. Mentoring Executive Assistants and improving Office of the Executive operations.
About the role
- Executive Assistant supporting Numeris, Canada’s broadcast measurement and consumer data provider. Managing executive operations, governance workflows, office logistics, and leadership communications.
Responsibilities
- Provide high-level administrative and operational support to the Chief Growth Officer, Chief Research & Operations Officer, and Leadership Team
- Manage complex calendars, competing priorities, and proactive scheduling optimization
- Coordinate executive meetings, leadership forums, and cross-functional working sessions
- Prepare agendas, briefing materials, meeting notes, action items, and executive summaries
- Manage domestic and international travel arrangements, itineraries, and logistics
- Support governance workflows, including DocuSign routing, approval tracking, documentation integrity, and compliance administration
- Maintain documentation across Confluence, SharePoint, Monday.com, and other workflow systems
- Support internal approval frameworks and tracking of executive decisions and sign-offs
- Improve governance workflows, documentation standards, and operational procedures
- Coordinate onboarding and offboarding with People & Culture and IT
- Lead internal initiatives and corporate events
- Organize virtual and in-person People & Culture activities
- Manage executive expense tracking, credit card reconciliation, invoice submissions, purchase orders, and budget reporting
- Liaise with Finance on financial documentation
- Coordinate office operations, supplies, vendors, facilities requests, and workplace logistics
- Liaise with building management and internal operations teams
- Support in-person meeting and event logistics
- Manage office supplies, kitchen stock, drinks, and snacks
- Develop and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews
- Ensure clarity, consistency, and executive-level polish in communications and presentations
- Support storytelling and structure of leadership content for internal and external presentations
Requirements
- College diploma required; Bachelor’s degree preferred
- 3–6 years of experience in executive support, operations coordination, or senior administrative roles
- Experience supporting senior leadership at VP level
- Exposure to governance, compliance workflows, or document approval systems such as DocuSign or similar is an asset
- Experience working across HR/P&C, Finance, or Legal teams is preferred
- Advanced proficiency in MS Office, including Outlook, Word, Excel, and PowerPoint
- Strong operational judgment and ability to manage competing priorities in real time
- High attention to detail with a systems-thinking mindset
- Strong written and verbal communication skills
- Proven ability to handle confidential and sensitive information with discretion
- Experience with SharePoint, Confluence, Monday.com, or similar workflow platforms
- Ability to proactively improve processes
- Pleasant “can do” attitude and proactive support approach
Benefits
- Competitive salary and benefits package
- Employer-paid health, dental, and vision premiums
- Personal Spending Account
- Flexible work location options, including remote work from home and hybrid arrangements as required by the role
- Continuous learning and development via Percipio
- MentorMe networking and growth program
- Leadership training for new and emerging leaders
- Supportive team and leadership culture
- Perkopolis employee discounts on products and services
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