Executive Assistant supporting Manulife insurance executives with advanced administration, coordination, and communications. Managing projects, meetings, travel, expenses, and stakeholder follow - up in Toronto’s hybrid financial - services environment.
About the role
- Remote personal assistant supporting a busy executive with schedules, communications, documents, research, and errands. Managing confidential information and coordinating professional and personal tasks from home.
Responsibilities
- Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements, ensuring no conflicts and providing timely reminders.
- Handle all incoming and outgoing communications, including emails, phone calls, and correspondence, prioritizing and responding as appropriate.
- Organize and prepare documents, reports, and presentations, ensuring accuracy and adherence to company standards.
- Conduct research on various topics as requested, compiling information and presenting findings in a clear and concise manner.
- Manage personal errands and tasks, such as online shopping, booking personal appointments, and coordinating household services.
- Maintain organized digital and physical filing systems for easy retrieval of information.
- Assist with event planning and coordination, both professional and personal.
- Liaise with internal and external stakeholders, acting as a professional point of contact.
- Proactively identify and resolve potential issues before they arise.
- Handle confidential information with the utmost discretion and integrity.
Requirements
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a remote team.
- Reliable internet connection and a dedicated home office space conducive to productivity.
- Experience with project management tools is a plus.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.
Virtual Assistant supporting BOLD Magazine’s independent fashion, lifestyle, culture, and technology publication. Managing editorial workflows, administration, social media, and partnership research remotely.
Executive Assistant supporting Aritzia executives with priorities, office operations, travel, and confidential personal and business needs. Helping the fashion retailer’s leadership operate efficiently.
Technical VA managing GoHighLevel CRM automation, funnels, and launches for a global coaching company. Supporting integrations, documentation, nurture flows, and technical operations remotely.
Remote independent - contractor Virtual Assistant supporting a CEO and event strategy firm’s team operations. Managing calendars, vendors, Airtable systems, documents, and administrative workflows.
Executive Assistant supporting the University of Alberta’s Internal Audit and Risk Management operations. Coordinating executive schedules, meetings, communications, onboarding, and financial transactions.
Executive Assistant supporting TD Bank executives with calendars, travel, expenses, and confidential administration. Remote role serving TD, a global financial institution.
Executive Assistant manager supporting Cohere’s enterprise AI leadership and global EA team. Managing executive operations, travel, strategic initiatives, and EA team development.
Executive Assistant supporting Cohere’s Communications and Marketing leaders. Managing calendars, travel, meetings, documentation, and special projects for a security - first enterprise AI company.
Executive Assistant supporting Cohere’s sales leadership team. Managing schedules, travel, meetings, documentation, and operational improvements for an enterprise AI company.