Administrative Assistant supporting Board governance, risk management, and accreditation for Calgary West Central Primary Care Network. Coordinating meetings, records, documentation, and compliance activities.
About the role
- Administrative Assistant supporting Peel Region’s wastewater environmental control operations. Managing records, permits, payroll data, inquiries, invoices, and supervisor reporting.
Responsibilities
- Provide administrative support for the Supervisor, Inspectors, and Technical Analysts under the general supervision of the Wastewater Manager
- Maintain system records and files; type letters, reports, and memos; take minutes; and requisition office supplies
- Input payroll data and maintain personnel records
- Handle or direct inquiries regarding vacation, sick time, benefits, and WSIB matters
- Input data for and process sewer appeals, septic haulage permits, and spill responses
- Maintain lab data and track lab performance for adherence to Service Level Agreements
- Handle inquiries from residents and other utilities regarding wastewater concerns
- Maintain management bulletin boards
- Handle banking, maintain the receipt book, and prepare customer invoices and purchase requisitions if required
- Provide month-end reports for the supervisor
- Act as a liaison to internal and external clients for operational concerns
Requirements
- Secondary school diploma with a minimum of one year job-related experience or equivalent combination of education and/or experience may be considered
- Full G license preferred
- Excellent verbal communication skills to interact effectively with management, staff and clients
- Ability to apply discretion and confidentiality on divisional issues
- Ability to work in a self-directed manner within a collaborative team environment
- Detail oriented to ensure a high standard of professionalism
- Strong customer service focus with ability to maintain prioritization
- Strong computer skills including proficiency in Word, Excel and PowerPoint
- Familiarity with Hansen operating system is an asset
Benefits
- Voluntary enrolment into OMERS pension plan (where applicable)
- Accrue Vacation on a monthly basis (where applicable) starting at 3 weeks per annum
- 3 Paid personal days and floating holidays
- Flexible hours supporting your wellness and wellbeing
- Annual performance review and merit increases based on performance (where applicable)
- Supportive leadership and a culture of respect and inclusion
- Access to tuition reimbursement (where applicable) and learning and development resources
- Comprehensive benefits
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