Project Officer providing leadership and oversight for transnational education initiatives. Collaborating with Program Managers to ensure effective implementation and delivery of strategic goals.
About the role
- Project Monitoring Officer managing project information and supporting fundraising initiatives at SIL. Overseeing project data and liaising with various stakeholders to enhance donor relationships.
Responsibilities
- Serve as the primary point of contact for Areas, SCOs, and project leaders regarding project intake, proposal development, and reporting requirements
- Manage project intake processes to ensure submitted projects have appropriate leadership endorsement, align with organizational priorities, demonstrate funding potential, and support measurable outcomes
- Review and strengthen project concept notes, project descriptions, impact statements, and budgets to meet donor and funding partner expectations
- Coordinate with project leaders and stakeholders to gather information necessary for proposal development and donor communications
- Facilitate ongoing communication regarding project expectations, reporting requirements, accountability measures, and funding opportunities
- Collaborate with internal departments to collect project stories, impact narratives, testimonials, and related content for donor reports, annual reports, websites, email campaigns, and stewardship communications
- Maintain a comprehensive project registry and filing system that serves as the central repository for project information, proposals, reports, donor requirements, and related documentation
- Manage project tracking systems, including funding coordination, proposal status, reporting schedules, and project documentation
- Maintain reporting calendars and proactively communicate reporting deadlines to project leaders and funding recipients
- Coordinate the collection, review, and submission of financial and narrative reports in accordance with donor agreements and organizational requirements
- Support the development, formatting, editing, and distribution of project proposals and progress reports using approved organizational templates and standards
- Ensure project files remain current, organized, and accessible to authorized stakeholders
- Track donor requirements, reporting obligations, giving page support needs, and process improvements to enhance operational effectiveness
- Coordinate project-related donation processing activities with gift administration and finance teams
- Support accurate allocation of project funding, indirect cost recovery, and funding transfers
- Maintain project funding records and update project tracking systems accordingly
- Communicate project awards, funding decisions, reporting expectations, and compliance requirements to project recipients
- Monitor project financial activity to support accurate reporting and donor accountability
- Maintain regular communication and engagement processes that support strong partner relationships and coordinated action.
- Establish and maintain systems to track funded activities, grant commitments, deliverables, and reporting obligations.
Requirements
- Bachelor's degree in Business Administration, Project Management, Nonprofit Management or related field preferred
- Strong project coordination and project management capabilities while managing multiple priorities
- Excellent organizational, planning, and deadline-management skills
- Strong written and verbal communication skills
- Ability to work effectively with diverse stakeholders across multiple countries, cultures, and departments
- Proficiency in preparing, editing, formatting, and reviewing proposals, reports, and project documentation
- Strong analytical and problem-solving skills
- Exceptional attention to detail and commitment to accuracy
- Competence in data collection, tracking, reporting, and analysis
- Demonstrated initiative, follow-through, and commitment to continuous improvement.
Benefits
- Occasional domestic and international travel may be required, including attendance at approved in-person meetings, training events, and partner engagements.
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