About the role

HR Leave Specialist administering FMLA, ADA, and employee accommodations for Sunbelt Rentals, an equipment rental company. Managing leave records, disability claims, policy compliance, and return-to-work coordination.

Responsibilities

Communicate with employees about leave needs, modified work schedules, responsibilities, and required documentation
Administer FMLA leave from initial notice through return to work
Gather and complete paperwork, determine eligibility, issue leave paperwork, designate qualifying leave, request medical certification, and track intermittent/reduced-schedule leave
Maintain communication with employees on leave and relay information between employees and managers
Advise managers and employees on leave laws, paid time off, and disability benefits
Oversee return-to-work processes for extended FMLA, military, and other leave
Facilitate accommodation requests and intermittent leave under the ADA
Collaborate with HR and employee managers on leave approvals and denials
Draft or recommend revisions to leave policies for legal compliance
Maintain accurate leave and accommodation records
Preserve confidentiality of employee medical documentation and files
Maintain knowledge of FMLA, ADA, and state/local leave and accommodation laws
Work with the disability provider to ensure claims are filed correctly
Track employee leave information in Abentys (Leavelink)
Update employee leave status in Workday
Coordinate return to work and accommodations
Assist with HRIS testing as needed
Perform other duties as assigned

Bachelor’s Degree or equivalent experience
2-3 years of administering leave of absence or related experience
Extensive knowledge of leave requirements and legal protections under FMLA, ADA, and other applicable laws
Ability to process multiple requests and maintain a high level of organization
Strong follow-through skills and ability to resolve issues in a fast-paced environment
Effective communication and high-level service across all organizational levels
Excellent verbal and written communication skills
Ability to maintain highly confidential employee personal health information and files
HIPAA compliance knowledge
Workday experience preferred
Ability to bend, squat, crouch and/or reach and lift up to 25 pounds or more, as required
Compliance with Sunbelt’s safety policies and guidelines
Ability to work under potentially varied conditions, including extended driving, heavy-equipment loading/unloading, extreme weather, nights, and weekends, where required
Ability to meet reasonable ADA/ADAAA accommodation requirements