About the role

Executive Assistant supporting multiple TD executives at a global banking institution. Managing calendars, travel, expenses, meetings, and confidential administrative operations.

Responsibilities

Provide dedicated executive assistance to several TD executives
Provide administrative and general workplace support to the broader team
Manage calendars for multiple leaders and troubleshoot scheduling conflicts
Coordinate national and international travel, including delay-related rescheduling
Reschedule meetings with internal and external parties
Process team expenses in a timely manner
Assist with onboarding and offboarding activities, including asset management, access management, and supply orders
Coordinate in-office and virtual meetings, town halls, and offsite events
Book meeting spaces, develop agendas, set up technology, proofread and amalgamate PowerPoint decks, troubleshoot events, and order catering
Handle leaders’ emails when needed while maintaining confidentiality
Complete ad-hoc administrative tasks such as reports, invoices, communications, tables, charts, and files accurately
Regularly update the immediate team on project status and day-to-day activities
Provide vacation and temporary coverage for colleagues and support additional leaders
Train new Executive Assistants and act as a subject matter expert for common tasks
Work autonomously with leaders and partner with Special Assistants or other leaders on unique tasks
Provide professional, high-quality support and contribute to a positive work environment

High school diploma with 3 to 5 years of relevant experience
Extensive knowledge of Microsoft Office Suite and internet applications, including Outlook, PowerPoint, and Word
Ability to work independently and as part of a team
Flexibility to coordinate processes and information across related teams
Ability to collaborate with other Executive Assistants and internal and external partners
Ability to perform efficiently in a multi-task environment and meet deadlines
Ability to interpret TD policies and help executives apply these standards
Experience coordinating travel arrangements and managing frequent changes
Strong organizational skills
Excellent communication skills, including active listening, asking questions, and effective communication
Strong judgment and discretion when handling confidential information
Cover letter limited to one letter-sized page
Resume limited to two letter-sized pages
Maîtrise d’une langue autre que le français pour offrir du soutien ou traiter avec des employés ou des collègues qui ont besoin de services et de soutien dans une langue autre que le français.