Sessional Instructional Assistant supporting management and accounting courses at the University of Toronto Mississauga. Grading, tutorials, exam invigilation, student support, and Quercus course administration.
About the role
- Support Assistant providing document processing and administrative support for Torys’ Toronto law office. Preparing filings, binders and closing books while supporting legal assistants, principals and visiting lawyers.
Responsibilities
- Provide routine administrative support to legal assistants and principals across the Toronto office, including visiting lawyers
- Code, bookmark, quality-check, organize, print, scan, reproduce, sort, collate and finish documents
- Complete a high volume of work accurately
- Assist with electronic filing according to instructions and firm/practice group guidelines
- Support visiting lawyers by ensuring office supplies and equipment are available and operational
- Ensure principals know who to contact for document support during and after hours
- Liaise with visiting lawyers’ assistants to coordinate and confirm travel arrangements and arrival requirements
- Prepare Cerlox binders, closing folders and closing books
- Coordinate vacation, breaks, lunches and absenteeism with team/quad members to support assistants and principals
- Perform ad hoc duties such as data entry
Requirements
- 1 year of related experience, preferably within a professional services firm
- Experience working with photocopiers, scanners and binding equipment
- Strong working knowledge of the MS Office product suite
- Knowledge of PDF creator and editor software such as Adobe Acrobat or Nuance Power PDF
- Experience using an electronic document management system would be an asset
- Strong client service orientation and ability to manage multiple client needs simultaneously
- Excellent organizational skills and ability to plan, prioritize and manage time effectively
- Ability to work independently and collaboratively in a team environment
- Excellent verbal, written and interpersonal communication skills
- Exceptional attention to detail
- Ability to follow instructions and standard work processes for routine tasks
- Ability to quickly adapt to and learn new technology
- Ability to work in the office 5 days per week from 4:00 p.m. to 12:00 a.m.
- Successful completion of criminal record, social media, employment and educational background checks
Benefits
- Accommodations available for applicants with disabilities
- All offers of employment are subject to criminal record, social media, and employment and educational background checks
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Degree requirement
No Education Requirement
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