Sessional Instructional Assistant supporting management and accounting courses at the University of Toronto Mississauga. Grading, tutorials, exam invigilation, student support, and Quercus course administration.
About the role
- Awards Assistant administering graduate scholarships and coordinating Killam events at the University of Alberta. Supporting competitions, student inquiries, award records, communications, and annual awards-cycle administration.
Responsibilities
- Coordinate Killam events, including the Annual Meeting, Connector Event, and other awards-related events, workshops, and information sessions
- Schedule meetings, prepare agendas and materials, record meeting minutes, and support event logistics
- Compile reports and recipient information and coordinate communications with internal partners
- Track event timelines, budgets, and vendor relationships
- Coordinate the administration of graduate award competitions, including the Killam Scholarship and Postdoctoral Fellowship competitions
- Compile and organize award applications in collaboration with the Awards team
- Enter and maintain award information in university systems
- Respond to student inquiries regarding awards, application processes, and payments
- Manage and triage FreshService tickets and direct inquiries to the appropriate team members
- Provide administrative support to the Awards team throughout the annual awards cycle
- Coordinate communications with internal partners and provide exceptional customer service to students, faculty, and campus stakeholders
- Prioritize competing deadlines while maintaining accuracy, confidentiality, and professionalism
Requirements
- Post-secondary diploma is required
- 2-3 years of administrative experience in a postsecondary office environment
- Excellent organizational skills with exceptional attention to detail and ability to manage competing priorities
- Strong written and verbal communication skills and ability to interact professionally with diverse stakeholders
- Excellent customer service skills, sound judgment, and ability to maintain confidentiality
- Ability to work independently while contributing effectively as part of a collaborative team
- Strong technical proficiency with Microsoft Office and Google Workspace
- Experience using enterprise systems such as PeopleSoft or similar platforms
- Flexibility and adaptability to thrive in a dynamic, fast-paced environment with changing priorities
- Resume and cover letter tailored to the position
Benefits
- Comprehensive benefits package
- Terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA)
- Hybrid work arrangement with a mix of remote and in-person work
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