Events & Meeting Coordinator supporting pharmaceutical and biotech organizations through seamless in - person, virtual, and hybrid meetings. Coordinating logistics, vendors, participants, budgets, and documentation across life sciences service lines.
About the role
- Operations & Events Coordinator planning hybrid events and communications for the University of Alberta’s academic health sciences faculty. Supporting departmental marketing, public engagement, and event logistics.
Responsibilities
- Plan, promote, and execute in-person, virtual, and hybrid events, including department retreats, conferences, recruitment activities, and community outreach
- Manage full event lifecycles, including scheduling, vendor outreach, AV/technology preparation, and venue setup
- Serve as the department's primary point of contact for public presence
- Ensure communications and promotional materials align with University of Alberta brand standards
- Collaborate with faculty, staff, learners, and external health partners to identify, draft, and spotlight departmental achievements
- Maintain the departmental events calendar
- Support communications and engagement initiative planning
- Maintain resource inventory
- Provide general administrative support to event stakeholders
Requirements
- Post-secondary diploma or degree in Communications, PR, Event Management, or a related field
- 2-3 years in a role combining physical event logistics with digital communications
- Proven experience in end-to-end event planning across physical and digital formats
- Ability to connect with diverse stakeholders
- Exceptional organizational skills and high attention to detail
- Proactive initiative
- Background combining administrative operations with communications, marketing, or community relations
- Polished professional communication skills
- Creative problem-solving capability
- Resume and cover letter required
- Ability to comply with applicable collective agreement terms and conditions
Benefits
- Comprehensive benefits package
- Position subject to applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA)
- Inclusive and accessible hiring process with accommodations available for interviews
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