Remote executive assistant supporting a Canadian real estate portfolio and short - term rentals. Managing guests, vendors, property records, systems, and administrative workflows.
About the role
- Marketing production assistant supporting a systemized, AI-enabled agency. Producing podcasts, videos, Canva assets, social content, and quality-controlled marketing deliverables.
Responsibilities
- Prepare and process long-form podcast and YouTube content using established workflows
- Edit and clean recordings in Descript by removing filler words and obvious verbal errors
- Review and correct AI-generated transcripts, spelling, names, terminology, and transcription errors
- Apply approved video templates, captions, formatting, and branding
- Prepare YouTube uploads using approved titles, descriptions, thumbnails, links, and other assets
- Publish podcast episodes through established workflows
- Upload long-form content into OpusClip or similar AI video tools
- Review AI-generated clip recommendations and select accurate, independently usable clips
- Correct subtitles and transcription errors
- Export and organize Reels, Shorts, Stories, and other short-form assets
- Produce recurring creative assets using approved Canva templates
- Batch recurring graphics and Stories; resize and export assets according to specifications
- Perform quality checks for spacing, alignment, branding, formatting, and visual consistency
- Upload and schedule approved social media content through Metricool or native platforms
- Verify accounts, dates, times, captions, links, tags, locations, formats, and assets before publishing
- Upload approved Google Business Profile posts and photographs and verify links and location information
- Maintain organized Google Drive and other file structures using established naming conventions
- Manage assigned production tasks and records in ClickUp; update statuses and attach final deliverables
- Follow documented SOPs, production workflows, checklists, and approval requirements
- Proactively flag blockers and escalate missing assets, conflicting instructions, platform errors, exceptions, unclear approvals, or reputational risks
- Use AI-powered production and productivity tools while maintaining human oversight and quality control
- Learn new platforms and workflows as the agency's technology environment evolves
- Recover founder capacity by transferring repeatable production workflows into a reliable, scalable production function
- Progressively take ownership of additional production workflows as proficiency and trust develop
Requirements
- Previous experience in digital marketing production, content production, video editing, social media, or Virtual Assistance
- Excellent written English
- Exceptional attention to detail
- Strong organizational skills
- Comfortable following detailed SOPs, checklists, and established workflows
- Strong technical aptitude and confidence learning new software
- Ability to work consistently across multiple clients, accounts, brands, and content libraries
- Reliable internet connection and computer
- Ability to work independently while knowing when to escalate issues
- Availability for a full-time, 40-hour-per-week role
- Genuine interest in a long-term position with increasing responsibility
- Canva / Canva Pro
- Descript
- OpusClip or similar AI video tools
- ChatGPT
- Claude
- ClickUp
- Google Workspace
- Google Drive
- YouTube
- Metricool or other social scheduling platforms
- Google Business Profile
- Basic video editing
- Social media publishing platforms
- Extremely detail-oriented and quality-focused
- Reliable and consistent
- Organized across multiple clients, accounts, and projects
- Comfortable with repetitive, structured production work
- Able to follow established systems rather than reinventing them unnecessarily
- Proactive about identifying and escalating genuine problems
- Comfortable receiving direct feedback and applying it constructively
- Willing to learn from each repetition of a workflow and become increasingly independent
- Careful about verifying AI-generated work before it is published
- Comfortable working asynchronously and managing assigned production deadlines
- Honest about blockers and willing to ask questions when instructions are unclear
Benefits
- Remote work setup
- Full-time, 40 hours/week
- Long-term position with increasing responsibility
- Opportunity to take ownership of more workflows and production responsibility as the agency grows
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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