Remote executive assistant supporting a Canadian real estate portfolio and short - term rentals. Managing guests, vendors, property records, systems, and administrative workflows.
About the role
- Senior Executive Assistant supporting Wrapbook executives across Product, Engineering, and Legal. Driving priorities, calendars, projects, process improvements, and events for an AI production-finance platform.
Responsibilities
- Drive the executives' priorities forward by anticipating needs, preparing them for important matters, and ensuring decisions and follow-ups progress
- Own executive calendars and travel strategically, protecting focus time and resolving conflicts
- Run end-to-end logistics for team meetings, including shaping agendas and documenting and sharing decisions and timelines
- Coordinate cross-team projects, follow up with contributors, and keep deliverables on track
- Identify inefficient or manual processes, redesign them, and implement improvements
- Plan and execute in-person and virtual events for teams of various sizes
- Take on ambiguous, high-stakes work and deliver polished outcomes
- Support the Chief Product Officer, Senior VP of Engineering, and General Counsel at Wrapbook, an AI platform for production finance
Requirements
- 5+ years supporting C-Suite Executives
- A track record of owning outcomes, not just tasks
- Excellent verbal and written communication skills
- Sense of ownership and comfort with ambiguity
- Excellent organizational skills including time management, goal setting, and attention to detail
- Demonstrated ability to build trusting relationships across all levels of an organization
- Experience organizing in-person events for 30+ people
- Strong preference for experience supporting Engineering, Product and/or Design teams
- Strong preference for experience working at a startup and/or tech
- Strong preference for experience supporting a 100+ person function of the business
- Strong preference for Pacific Time working hours
Benefits
- Unlimited Paid Time Off
- Work from anywhere in Canada and USA
- Health and Dental benefits
- Up to $1,500 USD / $2,025 CAD towards IT set up for your home
- Up to 2% matching RRSP / 401K
- Learning and Development opportunities
- Up to $50 USD / $67.50 CAD towards Internet/Cell phone service
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Degree requirement
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