About the role

Provide senior administrative and operational support to HR Branch, including executive support, budget coordination, event planning, and program coordination for a provincial government agency in Toronto.

Responsibilities

Provide high-level executive, calendar, email, and administrative support to a Senior Executive and HR Management team. Coordinate branch-wide functions including budget, financial and operational reporting, event planning, program and/or project coordination, administrative support and general office management. Act as primary administrative liaison with HR, IT, Office Services, Finance, and other branches. Plan and coordinate meetings, events, travel, and correspondence. Support HR projects, training compliance, criminal record checks, and records management. Administer oaths for new employees. Maintain branch budget and financials, coordinate procurement, and prepare reports.

Education: Completion of a college or university program in business administration, administrative assistance, HR management, or related field, or equivalent combination. At least 3+ years of senior administrative support experience in a professional office environment, including direct support to a senior executive and concurrent support to multiple managers. Experience in event coordination required. Public sector or regulatory sector experience an asset. Intermediate to advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, OneDrive, Teams). Proficient English communication skills. Knowledge of HR practices and employment legislation an asset. Must be legally entitled to work in Canada. Must be available for virtual screening and interviews on specified dates. Ability to work hybrid and potentially fully onsite. Must provide references and pass background checks.