Executive Assistant supporting Aritzia executives with priorities, office operations, travel, and confidential personal and business needs. Helping the fashion retailer’s leadership operate efficiently.
About the role
- Remote Executive and Personal Virtual Assistant managing inboxes, calendars, bookings, and reports. Supporting senior professionals through 20four7VA’s global independent-contractor services.
Responsibilities
- Manage and organize professional email inboxes
- Draft routine email responses for review or sending
- Flag urgent messages, outstanding actions, and items requiring attention
- Maintain professional and personal calendars
- Schedule and coordinate meetings
- Maintain reminders, priorities, and follow-up items
- Assist with recurring reporting and presentation preparation
- Support general executive administration
- Help ensure important tasks and commitments do not fall through the cracks
- Coordinate selected personal appointments and bookings
- Assist with transportation, cleaning, deliveries, and other day-to-day arrangements
- Use client-approved apps and accounts such as Careem when access is provided
- Coordinate with personal suppliers or service providers
- Assist with travel or lifestyle-related arrangements
- Format recurring reports and presentations using existing templates, brand standards, and style guidelines
- Use client-provided AI tools such as ChatGPT to support report preparation when appropriate
- Maintain organized files and supporting information
- Deliver services according to agreed timelines, guidelines, and written deliverables
Requirements
- Previous Executive Assistant, Personal Assistant, or senior administrative support experience required
- Email and calendar-management experience required
- Microsoft Outlook / Microsoft 365 experience strongly preferred
- Strong written English required
- Meeting scheduling and follow-up experience required
- PowerPoint and Excel experience preferred
- Experience supporting a senior executive strongly preferred
- Experience handling both business and personal responsibilities is a plus
- Highly organized and dependable
- Proactive and comfortable working independently
- Strong written and spoken English
- Able to prioritize across both work and personal responsibilities
- Strong follow-through and attention to detail
- Comfortable supporting a senior professional with a fast-moving schedule
- Discreet and trustworthy with confidential information
- Proficiency with Microsoft Outlook, Microsoft 365, Microsoft PowerPoint, Microsoft Excel, WhatsApp, ChatGPT/AI productivity tools, and calendar and scheduling platforms
- Available for 20 contracted hours per week, Monday through Friday
- Must operate under a Master Services Agreement and Statement of Work as an independent contractor
- English language preference; Level A-C accent preference
Benefits
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- Remote work
- Flexible schedule alignment with the client’s preferred hours, subject to time zones, capacity, and contracted hours
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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