Virtual Assistant supporting BOLD Magazine’s independent fashion, lifestyle, culture, and technology publication. Managing editorial workflows, administration, social media, and partnership research remotely.
About the role
- Technical virtual assistant supporting an insurance claims consulting company’s mechanical engineering division. Reviewing reports, managing Excel data, organizing documents, and assisting engineers remotely.
Responsibilities
- Review technical reports for completeness, consistency, formatting, and obvious errors
- Assist with corrections and revisions based on client direction
- Understand the general technical context of reports
- Format reports and supporting documentation
- Review and organize technical documents
- Prepare documents for the manager’s final review
- Ensure completed materials follow established internal standards
- Create and maintain advanced Excel spreadsheets
- Organize and manipulate technical and project data
- Format spreadsheets and reports for internal use
- Assist with calculations and recurring data-management tasks
- Prepare organized information for manager and team review
- Serve as direct administrative assistant to the Mechanical Division Manager
- Monitor the manager’s email and flag important items
- Assist with email organization and recurring follow-up
- Support six additional technical team members as directed
- Track outstanding documents and assignments
- Upload and organize files within OneDrive
- Maintain consistent folder and document organization
- Save and retrieve reports, attachments, and supporting materials
- Assist the manager with remote access to organized information while traveling
- Maintain current versions of documents and reports
- Deliver task-specific services according to the defined scope of work, timelines, guidelines, and written deliverables
Requirements
- Engineering, construction, or related technical background strongly preferred
- Civil, mechanical, electrical, or similar engineering education/experience is a strong plus
- Construction-industry experience may substitute for direct engineering experience
- Strong Microsoft Excel skills required
- Strong Microsoft Word skills required
- Adobe Acrobat/PDF document-management experience preferred
- Technical report or document-review experience preferred
- Strong file-management and organizational skills
- Excellent English communication
- Strong analytical ability
- Strong attention to detail
- Comfortable reading technical or construction-related documentation
- Organized and dependable
- Able to identify inconsistencies and formatting issues
- Comfortable working directly with engineers and technical professionals
- Able to learn company-specific reporting processes
- Strong spoken and written English
- Comfortable working independently after hands-on training
- Proficiency with Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft OneDrive, Adobe Acrobat or similar PDF software, and Microsoft 365
- Native or near-native English accent required
- Availability Monday through Friday, 9:00 AM–4:00 PM EST, with 30 contracted hours per week
- Independent contractor status and agreement to operate under a Master Services Agreement and Statement of Work
Benefits
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- Expected increase from 30 to 40 hours/week following initial training
- 1-hour unpaid lunch
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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