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About the role
- Instructional Assistant supporting UBC’s Midwifery degree and bridging program. Coordinating curricula, clinical placements, course scheduling, committees, payments, and events.
Responsibilities
- Assist faculty, sessional lecturers, teaching assistants, and guest lecturers with developing, coordinating, and delivering academic materials for the Midwifery bachelor’s degree and Internationally Educated Midwives Bridging Program.
- Coordinate, publish, and update academic calendars, course schedules, teaching schedules, exam schedules, checklists, lecturer and invigilator arrangements, classroom bookings, and AV requirements.
- Assist with preparing and delivering syllabi, evaluations, assignments, examinations, teaching resources, learning plans, and classroom requirements.
- Distribute course materials to students, guest lecturers, and inter-professional maternity healthcare providers.
- Administer technology-enhanced learning systems including Canvas, Qualtrics, Scientia, Workday, Faculty Service Centre, and Classroom Booking.
- Maintain program knowledge and respond to email, telephone, and in-person enquiries.
- Draft correspondence concerning curriculum, timetables, enrollment, and UBC and program policies.
- Provide administrative support to academic committees and sub-committees, including agendas, minutes, documentation, and presentations.
- Assist with admissions and applicant interviews.
- Coordinate clinical placement communications, agreements, documentation, hospital access, evaluations, payments, records, and tracking.
- Liaise between clinical sites, clinical faculty, and the Midwifery Program.
- Track and manage clinical faculty and preceptor payments and support year-end reconciliation.
- Schedule academic courses and coordinate classroom, clinical, and video-conference room bookings.
- Assist with workshops, public events, seminars, and student functions.
- Provide daily and specialized administrative support to Midwifery program leadership.
Requirements
- High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
- Knowledge of UBC database programs such as the Faculty Services Centre FSC, and Classroom Booking programs desirable.
- Knowledge of UBC Financial Management System Workday an asset.
- 4 years related experience or the equivalent combination of education and experience.
- Computer experience required: Word, Excel, Access, PowerPoint, and virtual meeting platforms.
- Ability to communicate effectively verbally and in writing.
- Ability to deal with a diversity of people in a calm, courteous, and effective manner.
- Ability to perform word processing at 60 words per minute.
- Ability to effectively use word processing, spreadsheet, database, presentation, internet publishing applications at an intermediate level.
- Ability to prioritize and work effectively under pressure to meet deadlines.
- Ability to effectively manage multiple tasks and priorities.
- Ability to take and transcribe accurate meeting minutes.
- Ability to analyze problems, identify key information and issues, and effectively resolve.
- Ability to exercise tact and discretion.
- Ability to maintain accuracy and attention to detail.
- Ability to work effectively independently and in a team environment.
- Ability to exercise initiative, organizational skills, and diplomacy.
Benefits
- Hybrid work arrangement eligibility
- Ongoing employment
- Union position (CUPE 2950)
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