About the role

Virtual Assistant providing administrative support and coordinating schedules for Vena Solutions. Managing communications and documentation in a remote work environment.

Responsibilities

Manage and coordinate schedules, appointments, and meetings for senior staff
Handle incoming and outgoing email correspondence, ensuring timely and professional communication
Prepare and edit documents, reports, presentations, and internal communications
Organise and maintain digital files and databases to ensure information is easily accessible
Provide general administrative support across various departments as required
Assist with the coordination of virtual team events and projects
Conduct research and compile information for various business initiatives

Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role
Exceptional organisational and time-management skills with the ability to prioritise tasks effectively
Strong proficiency in the Microsoft Office Suite, particularly Excel, Word, and PowerPoint
Excellent written and verbal communication skills with a keen eye for detail
The ability to work independently with minimal supervision in a remote setting
A high degree of professionalism, discretion, and confidentiality
Familiarity with online collaboration tools such as Microsoft Teams, Slack, or similar platforms
Previous experience working within a technology or financial services company is advantageous but not essential