Executive Assistant supporting the University of Alberta’s Internal Audit and Risk Management operations. Coordinating executive schedules, meetings, communications, onboarding, and financial transactions.
About the role
- Virtual Assistant providing administrative support and coordinating schedules for Vena Solutions. Managing communications and documentation in a remote work environment.
Responsibilities
- Manage and coordinate schedules, appointments, and meetings for senior staff
- Handle incoming and outgoing email correspondence, ensuring timely and professional communication
- Prepare and edit documents, reports, presentations, and internal communications
- Organise and maintain digital files and databases to ensure information is easily accessible
- Provide general administrative support across various departments as required
- Assist with the coordination of virtual team events and projects
- Conduct research and compile information for various business initiatives
Requirements
- Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role
- Exceptional organisational and time-management skills with the ability to prioritise tasks effectively
- Strong proficiency in the Microsoft Office Suite, particularly Excel, Word, and PowerPoint
- Excellent written and verbal communication skills with a keen eye for detail
- The ability to work independently with minimal supervision in a remote setting
- A high degree of professionalism, discretion, and confidentiality
- Familiarity with online collaboration tools such as Microsoft Teams, Slack, or similar platforms
- Previous experience working within a technology or financial services company is advantageous but not essential
Benefits
- Competitive salary
- Performance-based annual bonus
- Extended health, dental, and vision benefits
- Registered Retirement Savings Plan (RRSP) with company matching contributions
- Paid vacation, personal days, sick leave, and statutory holidays
- Employer-paid life and accidental death & dismemberment (AD&D) insurance
- Employee Assistance Program (EAP)
- Professional development and training opportunities
- Career growth and advancement opportunities
- Flexible remote work options
- Company-provided laptop and home office equipment
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