Part - time hybrid receptionist supporting a busy real estate front office. Managing phones, appointments, administrative tasks, reports, and database updates.
About the role
- Receptionist serving clients and visitors at Torys law firm in Montreal. Coordinating calls, facilities, events, travel support, and administrative services.
Responsibilities
- Act as the first point of contact for internal and external clients
- Greet clients and visitors and address their needs
- Answer and direct incoming telephone calls, take messages, and provide information
- Manage incoming and outgoing mail, courier packages, and cheque requisitions
- Schedule and manage boardroom and visitor office bookings
- Issue and track employee and visitor access cards
- Submit and follow up on building management service requests
- Assist with planning and execution of client events, including logistics, setup, vendor booking, and coordination
- Support client event logistics, including catering, guest lists, invitations, and RSVP tracking
- Provide backup coverage for the Client Services Representative
- Coordinate and confirm travel arrangements and office requirements with assistants
- Maintain accurate administrative and client service records and documentation
Requirements
- 1-2 years related experience within a law firm or professional services environment
- Proficient in MS Office product suite
- Technical aptitude to operate and troubleshoot presentation equipment, teleconference units, video conference units, microphones, computers, fax machines, photocopiers, and switchboard phones
- Strong client service orientation and ability to manage multiple client needs simultaneously
- Excellent verbal and written communication skills
- Ability to interact with individuals at all organizational levels in both English and French
- Strong interpersonal skills and ability to work independently and collaboratively
- Exceptional organizational skills and ability to handle multiple tasks simultaneously
- Ability to work in a fast-paced environment and under tight deadlines with accuracy and attention to detail
- Flexible, self-starter capable of working independently and in a group setting
- All offers of employment are subject to background checks
Benefits
- Accommodations available for applicants with disabilities
- Background checks include criminal record, social media, and employment and educational background checks
Job title
Job type
Experience level
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Degree requirement
No Education Requirement
Location requirements
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