Virtual Assistant providing administrative support and coordinating schedules for Vena Solutions. Managing communications and documentation in a remote work environment.
About the role
- Part-time virtual assistant maintaining a Toronto coaching practice’s WordPress site and launching its social media presence. Creating branded content and marketing systems to attract new coaching clients.
Responsibilities
- Update and maintain the existing WordPress website
- Refresh outdated website content and update contact and business details
- Fix broken or missing social media links
- Maintain blog pages and upload new content
- Suggest website improvements for user experience and lead generation
- Establish the company's online presence and create and optimize social media profiles
- Recommend social platforms based on the target audience
- Manage weekly content calendars, scheduling, publishing, community engagement, and social media growth strategies
- Create social media graphics, captions, branded marketing materials, educational content, and promotional content
- Repurpose website content into social media posts and maintain consistent branding
- Assist with website visibility, brand awareness, client acquisition, marketing best practices, online engagement, and future campaigns
- Potentially support client onboarding, online intake forms, administrative tasks, appointment coordination, email management, and general virtual assistance as the business grows
- Maintain regular communication with the client through Zoom, WhatsApp, and email
Requirements
- 1–3 years of work experience
- Strong WordPress experience
- Website content management experience
- Canva or equivalent graphic design tools
- Basic Adobe Creative Suite editing
- Social media management experience
- Content writing skills
- Digital marketing fundamentals
- Basic SEO knowledge
- Website optimization skills
- Experience supporting coaches, consultants, therapists, mental health professionals, personal brands, small businesses, or service-based businesses preferred
- Experience helping launch or grow a new business highly desirable
- Excellent communication skills
- Responsive and reliable
- Self-starter, creative, organized, detail-oriented, and professional
- Comfortable working independently
- Able to provide suggestions and recommendations
- Willing to grow alongside the business
- Strong website management experience
- Confident creating content from scratch
- Understanding of branding and marketing
- Comfortable helping launch a business online
- Clear and professional communication
- Proactive approach
- Strategic thinking about attracting coaching clients
- Availability for scheduled meetings and collaboration sessions
- Minimum availability of 10 hours per week
Benefits
- Flexible working hours
- Some overlap with Eastern Time (Toronto) preferred
- Regular check-ins and video meetings via Zoom
- Opportunity to contribute ideas and grow alongside the business
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Tech skills
Location requirements
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