Administrative Assistant supporting Board governance, risk management, and accreditation for Calgary West Central Primary Care Network. Coordinating meetings, records, documentation, and compliance activities.
VP
Virtual Executive & Administrative Assistant, LinkedIn Community Management
Posted 4 days ago
About the role
- Part-time remote assistant supporting a Canadian deep-tech company’s COO with administration, coordination, and follow-ups. Managing Aionix Data’s LinkedIn presence using client-provided technical content.
Responsibilities
- Manage and organize the COO's inbox, email communications, calendar, meetings, appointments, and schedules
- Identify, prioritize, and organize important emails and follow-ups
- Draft routine responses when appropriate
- Track follow-ups, action items, outstanding requests, deadlines, and commitments
- Organize documents, files, administrative information, trackers, lists, and records
- Conduct basic online research and prepare documents, reports, presentations, and administrative materials
- Coordinate routine communications with internal and external stakeholders
- Proactively flag important or time-sensitive matters to the COO
- Manage day-to-day LinkedIn activity and maintain a consistent professional presence
- Publish and schedule client-provided content and repurpose or format materials for LinkedIn
- Monitor comments, engagement, relevant conversations, and opportunities
- Respond to relevant comments and questions and escalate technical or sensitive questions
- Maintain task and follow-up lists, provide updates on completed, pending, and blocked tasks, and support evolving workflows
- Potential future support may include website/CMS updates, video editing, customer support, and additional digital content coordination
- Help the COO reduce administrative workload and focus on research, development, operations, and launch priorities
Requirements
- Minimum initial commitment of 10 hours per week
- Strong written English communication
- Professional communication with executives and external stakeholders
- Executive, administrative, startup operations, operations coordination, project coordination, executive support, social media/community management, or LinkedIn management experience preferred
- Experience with technology/SaaS, research-oriented, technical/engineering, or deep-tech companies preferred
- Ability to quickly understand unfamiliar concepts and work professionally around technical subject matter
- Comfortable learning and using email, calendar, document management, communication, task/project management, LinkedIn/social media management tools, Google Workspace or Microsoft Office/365, spreadsheets, and online trackers
- Ability to work aligned with the client's working hours/time zone
- Ability to handle confidential company, business, operational, and technical information responsibly
- Required to sign a Non-Disclosure Agreement (NDA)
- Highly organized, reliable, proactive, detail-oriented, adaptable, independent, and able to manage multiple priorities
- Ability to follow up, close loops, document processes, and escalate sensitive or important matters appropriately
Benefits
- Client-specific accounts, software, logins, materials, assets, and other required tools provided as needed
- Potential for increased hours based on workload
- NDA and client-provided materials/tools for the engagement
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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