Recruiter sourcing field operations talent for AeroVect’s autonomous ground - handling platform. Building candidate pipelines as the aviation autonomy startup scales.
About the role
- HR and recruitment coordinator supporting ATCO Frontec’s recruitment, onboarding, HR administration, and workforce mobilization. Maintaining employee data and coordinating lifecycle processes in Calgary.
Responsibilities
- Post and manage job requisitions across internal and external recruitment platforms
- Sort and screen resumes to support recruiters and hiring managers
- Coordinate pre-employment requirements, including background checks, security clearances, drug and alcohol testing, references, and site-specific requirements
- Prepare and issue offer, promotional, transfer, and employment documentation
- Track onboarding and pre-employment documentation
- Manage shared recruitment inboxes and respond to candidate and stakeholder inquiries
- Support employee referral programs and recruitment reporting
- Support sourcing activities using LinkedIn Recruiter, Indeed, and other recruitment platforms
- Build and maintain talent pipelines
- Participate in career fairs, hiring events, community engagement, and student recruitment activities
- Engage with Indigenous partners, educational institutions, and community organizations
- Coordinate new hire onboarding and orientation
- Ensure completion of onboarding documentation, payroll forms, and benefit enrolments
- Support project mobilizations and demobilizations and coordinate workforce readiness
- Liaise with operations, recruiters, hiring managers, and external vendors
- Process employee lifecycle transactions, including promotions, transfers, temporary assignments, compensation changes, resignations, layoffs, and terminations
- Support offboarding, exit documentation, Record of Employment inquiries, and outplacement requests
- Monitor employee data integrity and temporary assignments, leaves, layoffs, and end dates
- Investigate and respond to Time & Attendance, Payroll, and HR inquiries
- Support leaders and HR Business Partners with HR administration and operations
- Maintain employee, candidate, and requisition information in Oracle HRIS and Applicant Tracking Systems
- Generate recruitment, onboarding, retention, and workforce reports
- Support site-specific reporting and ad hoc requests
- Maintain workforce data, position management, and organizational information in HR systems
- Partner with Finance and stakeholders on position creation, job level updates, and expense coding changes
- Build partnerships with recruiters, HR Business Partners, hiring managers, and operational leaders
- Provide customer service to candidates, employees, and stakeholders
- Assist with employee relations investigations and administrative follow-up
- Escalate employee concerns and support resolution processes
Requirements
- 2–3 years of progressive experience in recruitment coordination, HR coordination, or a related HR support role
- Post-secondary education in Human Resources, Business Administration, or a related discipline; an equivalent combination of education and experience will be considered
- Experience using Oracle HRIS, Applicant Tracking Systems (ATS), and recruitment sourcing tools
- Experience supporting onboarding, recruitment administration, employee lifecycle transactions, and reporting
- Experience engaging with Indigenous partners and communities is considered an asset
- Strong interpersonal, communication, and relationship-building skills
- Excellent organizational and time-management abilities
- Strong attention to detail and commitment to data accuracy
- Ability to manage multiple priorities in a fast-paced environment
- Exceptional problem-solving and customer service skills
- Self-motivated, adaptable, and able to work independently
- Proficient in Microsoft Office Suite and HR technologies
Benefits
- No specific benefits, perks, or compensation extras are stated.
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