Legal Assistant supporting personal injury and health law litigation at Ontario firm Lerners LLP. Managing client intake, files, court documents, deadlines, billing, and partner practice administration.
About the role
- Legal Assistant supporting Indigenous rights, governance, negotiations, and public law litigation at OKT. Coordinating complex files, deadlines, court materials, and practice administration.
Responsibilities
- Provide high-level legal and administrative support to a partner and two associates
- Support complex litigation files, negotiations, and day-to-day practice management
- Prepare, revise, and format pleadings, motion materials, affidavits, factums, agreements, correspondence, records, and other court materials
- Manage litigation deadlines and coordinate timely court filings across multiple jurisdictions
- Prepare hearing and trial materials, including authorities, exhibits, briefs, and electronic filing packages
- Liaise with courts, tribunals, opposing counsel, co-counsel, experts, clients, and Indigenous community representatives
- Conduct conflict checks and assist with file opening, maintenance, organization, and closing procedures
- Maintain accurate electronic and physical files using iManage and other firm systems
- Manage complex calendars for multiple lawyers, including court appearances, mediations, negotiations, meetings, travel, and client appointments
- Coordinate meetings, conference calls, travel arrangements, and other logistical requirements
- Draft, edit, and proofread legal correspondence, reports, presentations, and other documents
- Monitor incoming communications, prioritize requests, and ensure timely follow-up
- Prepare expense reports and assist with billing, docketing, and time entry
- Coordinate active litigation and negotiation files from opening through completion
- Track key deadlines and follow up with lawyers, clients, experts, and other stakeholders
- Organize and manage large volumes of documentation for complex matters
- Maintain precedents, templates, and document management systems
- Assist with special projects and legal research coordination as required
- Stay current on court filing procedures and administrative requirements
- Provide backup support to other Legal Assistants when required
- Contribute to the firm's collaborative, respectful, and inclusive culture
- Perform other duties and special projects as assigned
Requirements
- Minimum 5 years of experience as a Legal Assistant in a law firm
- Experience supporting litigation files, including preparation of court documents and managing litigation deadlines
- Strong organizational and time management skills with ability to manage competing priorities for multiple lawyers
- Excellent attention to detail and proofreading skills
- Exceptional written and verbal communication skills
- Proficiency with Microsoft Office 365
- Experience using iManage or a comparable document management system
- Professionalism, discretion, and sound judgment in handling confidential information
- Ability to work independently while collaborating effectively within a team
- Preferred: experience in Aboriginal law, constitutional law, public law, litigation, or Indigenous governance matters
- Preferred: familiarity with court filing procedures in Ontario and/or other Canadian jurisdictions
- Preferred: completion of a Legal Assistant, Law Clerk, or Paralegal diploma, or equivalent post-secondary education
Benefits
- Accommodation throughout the recruitment process for applicants with disabilities
- Voluntary, confidential demographic survey participation; information used to evaluate diversity, equity, and inclusion initiatives
- Equal opportunity and inclusive recruitment practices
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