Venture Executive running AI - native ventures for Human Agency, which builds secure, scalable AI strategies and products. Owning product, customers, revenue, team, and P&L.
About the role
- Executive Coordinator supporting Sutherland Group leadership across transportation, construction, and industrial services. Managing schedules, documentation, projects, bids, compliance, and cross-functional coordination.
Responsibilities
- Coordinate executive calendars, meetings, travel, and administrative priorities for the Operations and leadership team
- Prepare reports, presentations, meeting materials, executive correspondence, and business documentation
- Track action items, commitments, deadlines, and key initiatives to ensure timely follow-through and accountability
- Support project startup activities, including permits, compliance documentation, vendor onboarding, and project administration
- Coordinate bid submissions, proposals, client documentation, tender packages, and business development activities
- Manage records, document control, contracts, approvals, filing systems, and corporate administrative processes
- Support leadership initiatives, onboarding activities, meetings, employee events, and organizational programs
- Coordinate between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders
- Perform additional responsibilities as required
Requirements
- Diploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or a related field
- 2+ years of experience in executive support, administration, project coordination, business support, or a similar role
- Strong organizational, time management, multitasking, and problem-solving skills with a high degree of accuracy and attention to detail
- Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams
- Excellent written and verbal communication skills
- Ability to manage confidential information and build relationships across all levels of an organization
- Experience supporting senior leaders and coordinating projects, business initiatives, meetings, or administrative processes is considered an asset
- Experience with bid coordination, document control, contract administration, compliance documentation, or business development support is considered an asset
- Familiarity with ERP, CRM, project management, or document management systems is considered an asset
Benefits
- Competitive pay, comprehensive rewards, and benefits
- Extended health, dental and vision
- Life and travel insurance coverages
- Comprehensive wellness and paramedical support
- Employee assistance program
- Generous pension matching
- Referral bonus opportunities
- Diverse career opportunities across transportation, logistics, industrial services, and construction
- Opportunities to build a long-term career
- Collaborative culture built on safety, respect, and transparency
- Meaningful work supporting multiple businesses and teams
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