Executive Concierge supporting reservations and guest experiences for Corporate Stays’ furnished corporate housing services in Canada and Panama. Handling inquiries, modifications, recommendations, and concierge requests remotely.
About the role
- Executive Coordinator supporting University of Alberta Shared Services leadership. Managing executive operations, strategic projects, committees, and an administrative team.
Responsibilities
- Manage and organize the AVP's email, calendar, scheduling, recurring events, committee meetings, and strategic time blocking
- Prepare briefing materials for meetings and events
- Coordinate schedules with internal and external counterparts
- Track project milestones, timelines, and deliverables
- Advise the AVP on sensitive matters and provide recommendations
- Prepare and edit correspondence, memos, letters, reports, presentations, agendas, meeting materials, minutes, executive documents, and disclosure documents
- Coordinate committee meetings and support reporting to Board Committees
- Track and manage portfolio projects and follow-up
- Lead, supervise, mentor, hire, coach, and support professional development of the administrative team
- Represent the unit in internal financial activities and monitor financial transactions
- Manage space requirements, meeting room bookings, third-party vendors, and unit equipment
- Maintain and update portfolio website content
- Maintain professionalism and confidentiality across portfolio activities
Requirements
- Office Administration Certificate with 7+ years of senior executive level support experience preferred
- High School Diploma with equivalent combinations of education and 10+ years of experience may be considered
- Proven experience supporting strategic initiatives in a large, complex, and unionized environment, preferably within a post-secondary institution
- Exceptional organizational, multitasking, and problem-solving skills
- Strong leadership skills with experience leading and developing high-performing administrative teams
- Excellent written and verbal communication skills, including drafting and editing high-level documents
- High-level critical thinking and decision-making in a fast-paced, high-volume environment
- Ability to manage large strategic HR projects and ensure successful implementation and execution
- Strong MS Office and Google Suite skills
- Experience with PeopleSoft HCM/Financials, Google Suite, and Adobe Acrobat Pro is an asset
- Ability to update web content as needed
- Knowledge of the University of Alberta or a similar post-secondary institution is an asset
- Bilingual French and English written and spoken is an asset
Benefits
- Comprehensive benefits package
- Annual salary commensurate with qualifications
- Hybrid work with a mix of remote and in-person work
Job title
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