Accounts Payable Concierge overseeing invoices, reimbursements, tax compliance, and vendor payments. Supporting We Are Social’s global, socially - led creative agency finance operations.
About the role
- Accounts Payable/Receivable Coordinator supporting LEA’s employee-owned engineering consultancy. Processing invoices, collections, reconciliations, payments, and audit support in a hybrid Markham role.
Responsibilities
- Receive, review, and verify vendor, sub-consultant, and employee expense invoices and submissions
- Code, process, and post vendor invoices and employee expenses in Deltek VantagePoint
- Obtain internal approvals before processing payments
- Manage semi-monthly cheque runs and payment processing through cheques, EFT/ACH, and wire transfers
- Prepare cheques and ad hoc payments
- Monitor accounts payable processing and payment timeliness
- Maintain vendor files, A/P listings, and accurate accounts payable records
- Respond to vendor inquiries and resolve payment-related issues
- Prepare and distribute aged accounts receivable reports to Project Managers
- Communicate with clients regarding overdue invoices and outstanding balances
- Investigate and resolve payment discrepancies with clients
- Collaborate with Accounting to resolve internal variances and process adjustments
- Prepare, mail, and email client invoices and maintain invoice records and databases
- Perform general ledger reconciliations and other financial accounting support
- Support the year-end audit process
- Perform administrative tasks and prepare supplementary client-invoice documentation
- Maintain Corporate Services electronic and paper filing systems
- Assist with special projects and assigned administrative or accounting-related duties
Requirements
- Degree or diploma in Accounting, Business, or a related field
- 1–3 years of experience in an Accounts Payable and/or Accounts Receivable role
- Experience using Deltek Vision or Deltek VantagePoint is highly desirable
- Strong written and verbal communication skills
- Proficiency in Microsoft Office 365 applications
- Excellent interpersonal skills and ability to collaborate effectively in a team environment and work independently
- Ability to manage multiple priorities, stay organized, and meet deadlines with minimal supervision
- Strong attention to detail and analytical thinking
- Effective problem-solving skills and commitment to accuracy
Benefits
- Discretionary profit-sharing bonus opportunity
- Comprehensive group health benefits including prescription drugs, dental, and vision
- Hybrid and flexible work model with flex hours
- Employee-co-funded social club with an annual budget of approximately $50,000
- Social events and activities, including sports leagues, game nights, special events, and volunteer/charitable opportunities
- Social club covers part or all of guest costs for many events
- Employee ownership/shareholding opportunities and long-term share value growth
- Mentorship, training, and rotational assignments for knowledge advancement and career growth
- In-person learning and collaboration opportunities
- Inclusive and accessible recruitment and employment accommodations
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