Project Manager delivering high‑complexity quantitative research projects for Savanta. Collaborating with internal teams and managing client relationships within the research sector.
About the role
- On-Site Project Coordinator assisting Construction Managers and Project Managers at BHP Potash Mine. Managing project documentation and coordination for fire safety installations and equipment orders.
Responsibilities
- Assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects.
- Uploading and Maintaining Projects and Contracts via Job Design/ BBI.
- Monitor status of small projects (fire alarm, suppression, sprinkler).
- Communicate with customers and sale reps as to when material and/or labor is required.
- Ensure that required engineering is performed to meet customer expectations.
- Coordinate with TIS supervisor and/or construction manager customer’s labor requirements.
- Order equipment, ensure that customer receives material when needed.
- Report to department managers project status.
- Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters.
- Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
- Handling customer/ contract disputes as needed.
- Coordinate delivery of equipment to the job site.
- Coordinate delivery of close-out documents.
- Creation of purchase orders for subcontractors.
- Procurement and verification of project schedules.
- Attend work in progress meetings.
- Tracking of project RFI’s, change orders and other pertinent documentation.
- Coordination/ Follow Ups with Sales Team in regard to project bookings; releasing of jobs from COE/ Credit holds etc.
- Assist with Accounts Receivable (AR).
- Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM.
- Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team.
- Contact customers when identified as necessary as part of DMS or for very simple reasons.
- Responsible for accounts payable.
- Responsible for new vendor set up.
- Time entry / payroll for field crew and project managers.
- Cost transfers.
Requirements
- Proficient in Microsoft Windows, Word, EXCEL, Power Point.
- Knowledge of ACE, OAsys, Job Cost Systems.
- Valid driver's license with a good driving record.
- High School diploma or equivalent.
- Ability to multi-task and prioritize among assignments with a strong adherence to deadlines.
- Excellent verbal and written communication skills.
- Must be organized, detail-oriented and self-motivating.
- Must Pass a pre-employment background check.
- Positive Attitude, Punctual and Accountable.
- Associates Degree preferred.
- 3 to 5 years of related experience.
- Experience in a high-volume, customer service-oriented position.
- Electrical/ Construction industry experience is helpful.
Benefits
- Competitive pay.
- Paid vacation, holidays, and sick time.
- Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
- Extensive product and on-the-job/cross-training opportunities, supported by our outstanding internal resources.
- Encouraging and collaborative team environment.
- Dedication to safety through our Zero Harm policy.
- JCI Employee discount programs (The Loop by Perk Spot).
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