Medical interpreter providing accurate Cantonese - English interpretation for patients and healthcare providers. Supporting simultaneous and consecutive interpreting in remote medical and legal settings.
About the role
- Audio localization coordinator scheduling voice talent, studios, and recording sessions. Supporting Keywords Studios’ worldwide video-game localization and audio production services.
Responsibilities
- Organize and maintain daily and weekly recording schedules for internal and external studios.
- Book voice talents, Artistic Directors, Sound Operators and recording rooms.
- Confirm talent and technical-resource availability.
- Allocate studios and resources and resolve scheduling conflicts.
- Coordinate between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers and the studio team.
- Track schedule changes, cancellations, reschedules, pickups, retakes and urgent operational needs.
- Ensure recording materials and instructions are available before sessions.
- Distribute and track materials securely according to confidentiality requirements.
- Prioritize recording windows and resolve schedule conflicts with Production Coordinators and Project Managers.
- Flag operational risks such as missing materials, resource conflicts and missing confirmations.
- Control physical access for actors and direct them to recording studios.
- Negotiate ad hoc rates according to defined strategy.
- Report project recording status to the Production Coordinator.
- Update calendars, planners, trackers, spreadsheets and planning systems.
- Maintain records of sessions, confirmations, changes, cancellations, reschedules and costs.
- Create and maintain booking and scheduling guidelines and document project requirements.
- Collaborate on process and tool improvements.
- Optimize booth utilization.
- Maintain administrative information for supplies, bookings, session records and payment data.
- Manage paperwork for talents, vendors and external audio resources.
- Obtain signatures and archive contracts, NDAs, Actors’ Agreements and vendor documentation.
- Maintain communication with the local Audio Production Team and internal and external stakeholders.
- Support client-facing activities when required.
- Provide operational support to Production Coordinators and the Recording Studio Manager during absences or workload peaks.
Requirements
- Previous experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization or related areas.
- Strong ability to organize and manage multiple schedules at the same time.
- Excellent written and verbal communication skills in English.
- Good knowledge of Google Workspace, Excel/Sheets, shared calendars and operational trackers.
- Familiarity with the video games market, including publishers, developers and platforms, is a plus.
- Ability to adapt to evolving workflows and new tools.
- Knowledge of applicable local regulations is a plus.
- Experience with dubbing, game localization, voice-over or audio post-production.
- Understanding of recording studio workflows.
- Experience with contracts, NDAs, freelancer payments or vendor documentation.
- Familiarity with file-transfer tools and material-tracking workflows.
- Spanish is a plus.
- Able to work under pressure, adapt to changing priorities and meet deadlines in a fast-paced environment.
- Proactive, reliable and detail-oriented, with a strong sense of urgency.
- Able to communicate effectively with talents, vendors, technical teams and internal stakeholders.
- Able to manage sensitive, confidential and client-related information.
- Able to use good judgment to prioritize tasks and negotiate rates and availability with external resources.
- Strong problem-solving, decision-making, organizational and analytical skills.
- Motivated and collaborative, with willingness to learn and apply company-specific tools and methodologies.
Benefits
- Full-time, Permanent contract
- Extended Health & Dental Coverage
- Paid Vacation & Provincial-Mandated Leave
- Employee Wellness & Support Programs
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Degree requirement
No Education Requirement
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