Part - time UBC Research Coordinator managing participant recruitment, clinical data, and specimens for a cardiovascular genomics and AI study. Coordinating operations across Richmond and Delta hospitals.
About the role
- Research Coordinator advancing UBC’s MOSAIC cardiovascular study using echocardiography, genomics, and AI. Coordinating participants, clinical research operations, data, specimens, and regulatory compliance.
Responsibilities
- Recruit and enroll study participants, obtain informed consent, schedule laboratory visits, and coordinate participant follow-up
- Coordinate daily study operations, monitor recruitment progress and participant retention metrics, and implement strategies to improve enrollment, engagement, and efficiency
- Liaise with physicians and hospital staff to establish and coordinate operations across laboratories, outpatient services, and other departments
- Maintain meticulous documentation and adhere to study protocols
- Assist with research study site start-up and maintenance, including operational approvals and REB applications, amendments, and renewals
- Educate participants on protocol requirements, schedules, and data collection tools
- Monitor study subjects for outcome events and report them according to the study protocol
- Participate in research team meetings and provide regular activity updates
- Notify the research manager of adverse events and other issues in a timely manner
- Ensure compliance with GCP guidelines and institutional, national, and international regulations
- Develop and update SOPs to meet sponsor requirements
- Access study data from hospital electronic health records and picture archiving and communication systems
- Manage participant data in REDCap and ensure data accuracy and integrity
- Coordinate biological specimen collection, storage, and shipment according to study protocols
- Assist with research proposals, grant applications, and study source documents
- Conduct literature reviews and summarize findings
- Contribute to academic publications and conference presentations
- Travel between hospital sites as required
- Perform other duties as needed
- Report to Principal Investigators and work closely with research staff, clinical teams, external stakeholders, study participants, hospital staff, sponsors, and regulatory bodies
- May train volunteers, students, and staff
Requirements
- Completion of a relevant technical program or a university degree in a relevant discipline
- Minimum three years of related experience or an equivalent combination of education and experience
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Commitment to enhancing awareness, knowledge, and skills related to equity, diversity, and inclusion
- Exceptional interpersonal communication skills
- Experience in a patient-facing or customer service role
- Recent experience in a clinical research setting
- Proficiency with database systems such as REDCap and EDC
- Proficiency with Word, Excel, and PowerPoint
- Strong time management, analytical, and organizational skills
- Expertise in patient interaction, participant recruitment, and participant retention
- Ability to prepare and submit online REB applications, amendments, and renewals
- Understanding of regulatory requirements and ethical standards
- Judgment and discretion in maintaining confidentiality and handling sensitive information
- Attention to detail and accuracy in documentation, data entry, and reporting
- Ability to collaborate with diverse teams and communicate effectively with investigators, participants, and stakeholders
- Ability to work independently with minimal supervision in a dynamic, fast-paced research environment
- Familiarity with specimen collection, handling, storage, and shipment processes in clinical research
- Biosafety for Study Team Members certificate and Transportation of Dangerous Goods certificate considered an asset
- Knowledge of advanced data management systems or clinical trial management systems (CTMS)
Benefits
- Up to one remote workday per week, subject to operational requirements
- Staff position
- Opportunity to contribute to academic publications and present at academic conferences
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