About the role

Administration and project coordination for The Salvation Army’s Canadian Youth Department. Supporting events, finances, communications, websites, social media, and branded materials.

Responsibilities

Provide comprehensive administrative support to the Youth Department, including correspondence, calendars, meetings, travel arrangements, and day-to-day office operations
Coordinate meeting and event logistics, including scheduling, registrations, accommodations, materials, participant communications, and follow-up
Maintain accurate, organized, and confidential departmental records, documentation, and resources
Administer departmental financial processes, including invoices, expense claims, reconciliations, deposits, tuition payments, cheque requests, and financial system transactions
Coordinate departmental projects and initiatives by managing timelines, deliverables, stakeholder communications, and follow-up activities
Collaborate with internal and external stakeholders to gather requirements, monitor progress, resolve issues, and support continuous improvement
Develop and distribute departmental communications, presentations, resources, and promotional materials
Manage website and social media content
Design and produce branded print and digital materials
Coordinate and enhance departmental policies, procedures, manuals, forms, and resource management practices

Post-secondary diploma (minimum two-year program) in Business Administration, Office Administration, Communications, Graphic Design, or a related field
Emergency First Aid with CPR Level A or C certification from an approved provider, or willingness to obtain certification upon hire
Minimum 3 years of experience in an administrative, secretarial, customer service, or project coordination role
Demonstrated proficiency in Microsoft Office Suite
Working knowledge of community-based resources and experience building relationships with government, community, and social service organizations
Strong communication, organizational, and decision-making skills
Ability to manage multiple priorities, coordinate deadlines, and maintain attention to detail
Ability to exercise sound judgment, maintain confidentiality, and uphold professional ethics
Ability to work independently and collaboratively in a team environment
Valid driver's licence and satisfactory driver's abstract where travel is required
Ability to lift up to 20 lbs. occasionally
Successful completion of a satisfactory criminal record background check
Bilingualism (English/French), graphic design training or experience, and team lead experience are considered assets