Senior People Systems Generalist scaling HRIS, employee operations, and compliance at Prenuvo, a proactive healthcare company. Managing systems, analytics, mobility, and lifecycle processes.
About the role
- People and Office Coordinator managing Toronto office operations, events, onboarding, and workplace experience. Supporting Sokin’s global payments business and North American People team.
Responsibilities
- Oversee the smooth, safe, and efficient running of the Toronto office
- Ensure the office is well-maintained, compliant with regulatory requirements, and audit-ready
- Manage relationships with building management, landlords, and vendors
- Oversee office access, security, maintenance, and supplies
- Coordinate facilities-related projects, including moves, fit-outs, and improvements
- Manage approvals, budgets, payments, and stock for office and kitchen services
- Manage office communications and notices
- Support C-Suite visitors and global team members visiting Toronto
- Liaise with Finance on purchase orders, invoices, and office expenses
- Lead health and safety procedures, including first aid, risk assessments, and fire safety
- Create a welcoming, inclusive, and safe office environment
- Serve as a point of contact for People and Office-related queries
- Plan and deliver Toronto internal events, socials, parties, onboarding sessions, and leadership visits
- Support coordination of global events, regional offsites, town halls, and cross-office gatherings
- Own event logistics, including venues, catering, suppliers, and day-of execution
- Support employee onboarding and offboarding
- Coordinate with People Ops, Hiring Managers, and IT on equipment and induction schedules
- Support and lead People projects as requested by the HR Partner
- Collaborate with the global People team to align processes and share best practices
- Provide ad-hoc support to People and Talent Acquisition teams
- Support regional Office Managers and the People Team with events and workplace experience
Requirements
- 2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role
- 1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required)
- Proven ability to run office operations end-to-end, in a fast paced environment
- Excellent organizational and multitasking skills with a strong attention to detail and a high standard of accuracy
- Working knowledge of HR processes, documentation, and systems (preferred, but not required)
- Organised and proactive, with strong prioritisation and communication skills
- Team-oriented and approachable, with a passion for people and process excellence
- Willingness to develop professionally and grow within the People Team
Benefits
- Hybrid working with flexibility (3 days in the office)
- Private healthcare insurance coverage
- 20 days of Annual Leave (PTO)
- Celebration Leave (enjoy your birthday off)
- Work Laptop preference
- Free snacks
- Professional growth and career development opportunities
- Exposure to leadership and meaningful ownership
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